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Administrative Specialist
MetaNew York City, United StatesRemotefull_timeVerifiedPosted 20 Feb 2026
About the role
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of leaders. Administrative Specialists provide remote support to leaders across the Company and its locations. This is a full time position.
Responsibilities
Provide remote high-volume calendaring, travel, and expense support
* Provide Administrative services during designated support hours
* Manage complex calendars for multiple leaders
* Schedule internal and external meetings for multiple leaders
* Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
* Learn and utilize internal and external tools to provide calendar support
* Establish ongoing relationship and communications with leaders to learn business priorities and apply to support
* Partner with leaders and other Administrative Assistants for meeting coordination
* Provide proactive time management recommendations to leaders
* Coordinate domestic and international travel arrangements via Concur
* Prepare and submit corporate card expense reports
* Maintain program scope of support within agreed-upon service level agreements
* Educate and inform leaders on program goals, scope and service level agreements
* Draft and send communications to leaders about transitions or changes in support
* Provide coverage support for Admin Specialist colleagues
* Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
Qualifications
4+ years of relevant high-volume coordination experience
* 4+ years of relevant experience providing administrative support to 2 or more executives
* 4+ years of relevant experience managing calendars for 2 or more executives
* Experience prioritizing multiple tasks and activities
* Experience with Microsoft Office, Google Suite, Concur or similar programs
* Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action Experience supporting 3+ more executives simultaneously
* Experience building relationships across a larger company
* 4+ years of experience coordinating travel logistics on behalf of 3 or more executives
* 4+ years of experience managing expense reports
* Proven customer focus, preferably in a customer service or front of house environment
Responsibilities
Provide remote high-volume calendaring, travel, and expense support
* Provide Administrative services during designated support hours
* Manage complex calendars for multiple leaders
* Schedule internal and external meetings for multiple leaders
* Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
* Learn and utilize internal and external tools to provide calendar support
* Establish ongoing relationship and communications with leaders to learn business priorities and apply to support
* Partner with leaders and other Administrative Assistants for meeting coordination
* Provide proactive time management recommendations to leaders
* Coordinate domestic and international travel arrangements via Concur
* Prepare and submit corporate card expense reports
* Maintain program scope of support within agreed-upon service level agreements
* Educate and inform leaders on program goals, scope and service level agreements
* Draft and send communications to leaders about transitions or changes in support
* Provide coverage support for Admin Specialist colleagues
* Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
Qualifications
4+ years of relevant high-volume coordination experience
* 4+ years of relevant experience providing administrative support to 2 or more executives
* 4+ years of relevant experience managing calendars for 2 or more executives
* Experience prioritizing multiple tasks and activities
* Experience with Microsoft Office, Google Suite, Concur or similar programs
* Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action Experience supporting 3+ more executives simultaneously
* Experience building relationships across a larger company
* 4+ years of experience coordinating travel logistics on behalf of 3 or more executives
* 4+ years of experience managing expense reports
* Proven customer focus, preferably in a customer service or front of house environment
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