Administrative Coordinator, Clinical Laboratory Services

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
The Administrative Coordinator provides high-level administrative, operational, and project coordination support to the Associate Vice President (AVP) of Laboratory Services and laboratory leadership. This position serves as a key liaison between laboratory leadership, hospital administration, physicians, clinical departments, vendors, and other stakeholders.

The coordinator manages complex calendars and meetings, prepares reports and presentations, and maintains confidential departmental information. The position requires exceptional organization, communication, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Essential Responsibilities

Executive & Administrative Support

• Manage the AVP’s calendar, meetings, appointments, and competing priorities.
• Coordinate internal and external meetings with executives, laboratory leaders, physicians, vendors, and other stakeholders.
• Coordinate travel, conferences, registrations, and expense documentation as needed.
• Maintain confidential administrative, personnel, and operational information.
• Serve as a professional point of contact for the AVP’s office.
• Anticipate administrative needs and proactively address issues and priorities.

Laboratory Operations & Leadership Support

• Coordinate communications and meetings with laboratory directors, managers, supervisors, physicians, and hospital departments.
• Support laboratory leadership meetings, operational reviews, leadership rounding, and special initiatives.
• Maintain organizational charts, leadership contact lists, distribution lists, and departmental records.

Project & Committee Coordination

• Coordinate multidisciplinary and laboratory leadership committees.
• Track invoices, purchase orders, purchasing requests, and related documentation.
• Coordinate vendor meetings, demonstrations, and communications.
• Coordinate interviews, candidate schedules, and onboarding activities.
• Support employee recognition, departmental events, and leadership activities.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medi