Business Services Financial Specialist

Department

Business Services, Budget

Compensation

 

General Description/Primary Purpose

This position provides accounting services to support multiple business units within Business Services. Services provided include financial statement preparation and analysis, inventory control and reconciliations, journal voucher processing, cash control, reconciliations and deposits, tracking of contract deliverables for multiple revenue generating contracts, departmental recharges and external customer billing and A/R management. This position also serves as backup for customer service in the front office. This position is the only one providing these services and acts as direct backup to the Budget Coordinator. Position requires the ability to analyze business situations and to independently develop recommendations and solutions to mitigate risks and improve business controls and reporting of financial results.

Job Functions

• Monitors and maintains the Business Services departmental budget and purchase orders for Administration, Postal Services, Pay-for-Print, Convenience Copy, Bookstore, Food Service, ID Card Office, Retail Leases, snack and beverage vending, and project accounts.
• Provides ongoing financial analysis of business unit budgets and advises/facilitates unit managers and other administrative staff in making corrections and adjustments as required and facilitates coordination with the Director, Associate Director, and Controller’s Office.
• Develops and maintains financial reports used on a monthly and quarterly basis for management of all Business Services business units and reporting to university administration.
• Reconciles physical inventories with the general ledger, develops and maintains reports, and recommends operational policies and procedures to track activity and identify variances.
• Manages invoicing processes and receivable collection for third-party contractors.
• Process general budget ledger journal entries, requisitions, change orders, and direct pay.
• Assists in the preparation of annual budgets, gathers data, and provides other pertinent information as required by the Director and Associate Director of Business Services.
• Assists in the development and preparation of cost studies and special reports as required.
• Assists as the department expert for financial management systems, including support to Business Services administration and business units.

Marginal Functions

• Monitors contract deliverables for all contracts.
• Monitor construction project spending.
• Assist front office staff in serving customers during peak periods.
• Other duties and committee service as assigned.

Departmental Requirements

• Experience in Higher Education or Government preferred.
• Experience with Workday preferred.

 

Required Qualifications:

A Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization; or a high school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Required documents to be uploaded: 
1. Cover Letter
2. Resume
3. Three Professional References to contact (including name, contact phone number, and/or email address)

 

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

 

This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will s