Administrative Assistant

Job Title: Administrative AssistantDepartment: Michigan ChapterReports To: Chapter DirectorSupervises: NoneDuration: Part-Time - 28 hours/weekLocation: Lansing, MI
Context: At the Sierra Club, we believe in the power of interdependence. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice – a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel injustice, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, our humanity, and our future. By recognizing that our destinies are tied, we continue to name that all things are fundamentally connected, and the overlap between ecology, race, gender, and representative government will move to either advance our collective humanity or to oppress it. Sierra Club has close to 800 staff across the country and a network of 64 local chapters that are led and fueled by thousands of volunteers. We are also proud to be a unionized employer, with three labor unions representing more than half of our employees.
Scope: The Administrative Assistant performs administrative and general office duties, assists with coordinating chapter activities and meetings, interacts with volunteers, and responds to routine inquiries from members, volunteers, and the general public.

Job activities include but are not limited to:

• Provides clerical and administrative support to Chapter Director, Executive Committee, Chapter Staff and volunteer leaders. May conduct routine research on specific issues and assist in publishing newsletter. 
• Maintain organizational databases. Develops and regularly maintain mailing lists, activist lists, membership, donor, volunteer, supporter and contributor lists. Edits member information in Salesforce and internal databases in collaboration with staff and volunteers.
• Basic bookkeeping duties. Maintains appropriate records for accounts payable and receivables. Maintains records and classifies expenses and income. Processes and records gifts using Salesforce.
• Engages with other staff, members, volunteers and the general public. Responds to inquiries concerning membership, outings, events and environmental issues. Reviews and routes incoming mail, emails and voicemails as appropriate.
• Maintains office functions and encourages processes that improve efficiency. Maintains office supplies, equipment and computer systems with the assistance of national teams. Contacts vendors for repairs and maintenance. Performs miscellaneous duties as directed, within reasonable alignment of position work scope.
• Assists with scheduling and supports meetings and events as needed. Assists with preparation of the agenda and takes minutes as needed.
• Assists with fundraising: In cooperation with fundraising staff, assists in the development and execution of donor events, solicitation efforts and reports to donors.

The successful candidate must demonstrate the following skills, experience and competencies:

• Proficiency with Google Suite, Zoom, and Microsoft Office including word processors, spreadsheets, and databases.
• Excellent written and oral communication skills.
• Ability to interact effectively with volunteers, members, staff and the general public.
• Experience with event planning, including managing logistics, communicating with members and other invitees, and preparing related materials.
• Basic bookkeeping skills.
• Committed to evolution. You are committed to continuously deepening and evolving your own understanding of systems of oppression through study, openness, and humility. And you easily recognize your own relationship to privilege and power, examining and shifting your behaviors as appropriate.
• Uplifting and additive. You see mistakes as opportunities for growth; problems as catalysts for solutions, and inspire others along the journey. You carry a constructive approach, can-do attitude, a sense of humor, and authentic kindness wherever you go.

The strongest candidates will also demonstrate the following skills, experience and competencies:

• Experience with Salesforce, QuickBooks, or other database management systems.
• Familiarity with standard office equipment, including fax machine, copier, etc.
• Basic understanding of environmental and environmental justice concepts.
• A strong commitment to Sierra Club’s mission and values.

To ApplyThe Sierra Club provides equal employment and advancement opportunities to all s