Administrative Asst

Position: Little Lambs Administrative Assistant

Date Revised: July 8, 2026

Reports to: Little Lambs Preschool Director

Location: Good Shepherd Catholic Community

Colleyville, Texas 76034

www.fwdioc.org

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

General Position Summary:

The Little Lambs Administrative Assistant is responsible for typical administrative tasks and support to the Little Lambs Director. Disseminating information via email/social media/text communication to both the parents and to the teachers. Answers phone calls, routes emails, prepares and edits documents. Assists with ordering and maintaining office and classroom supplies. Responds to inquiries and explains rules, regulations, policies, and procedures.

Principal Accountabilities:

• Applicant should be a practicing catholic and/or a practicing Christian.
• Applicant will promote the catholic faith and support the mission and philosophy of Good Shepherd Catholic Community and little Lambs Preschool.
• Assist in keeping an environment of safety and security and consistency.
• Foster and promote a love of learning.
• Partner with team members as equals.
• Assist teachers as needed.
• Administrative Assistant should be prepared to be an extra set of hands, inside classrooms when needed.
• Administrative Assistant should be prepared to be a Substitute Teacher as needed.
• Administrative Assistant should be prepared to be a helper at Recesses and Bathroom Breaks as needed. 
  • Helping in the classroom bathroom could include diaper changing.
• Follow Little Lambs School Calendar activities.
• Keep documents in our shared Google Drive, submit/post to Little Lambs team.
• Assist teachers while they Perform Student Assessments twice per year. (Beginning and end of school year.)
• Communicate with parents as needed/directed.
• Understand and practice Safe Environment rules/regulations.
• Remain current in VIRTUS training.
• Remain current in CPR First Aid certificate.(LL will help obtain this)
• Understand and follow Little Lambs policies and procedures.
• Assist teachers as they strive to maintain a safe and clean classroom environment.
• Reshelve books in Little Lamb Library each day.
• Participate in Little Lambs activities and professional training outside the normal school hours to include the occasional evening/weekend activities. (These are very few.)
• Assist children with hygiene needs and with any/all first aid needs.
• Escort Children, either as a class or individually when needed.
• Learn and understand Planning Center (GSCC software/app/web platform.)
• Learn and understand Bright Wheel. Little Lambs Program management app
• Administrative Assistant might need to make quick communications during off-business hours to both teacher team and to parents.
• Working behind the scenes to prepare for the school day on off hours.
• May need to run off campus errands
• Other Duties as assigned.

Typical Decisions and/or Recommendations Made in This Position:

(Moderate/Minimal)Exercise discretion and independent judgment with respect to matters of significance.

Supervision Given and/or Received:

 (Moderate or Minimal)

Internal Contacts:

External Contacts:

Working Conditions and/or Physical Requirements: