Administrative Assistant 4

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Welcome to The Ohio State University's career site.  We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. 

Job Title:

Administrative Assistant 4

Department:

FAES | Agriculture Communication Education and Leadership

Assists in the administrative management of the department and provides general office support to the department chair; initiates and develops administrative procedures; independently responds to inquiries regarding administrative matters and resolves problems on behalf of the chair; serves as liaison between the college and department and with internal and external stakeholders; conveys and communicates directives to department faculty, staff and students; prepares administrative reports requiring thorough knowledge of departmental policies and programs; analyzes information and prepares complex reports; drafts and prepares confidential and routine letters, correspondence and documents; assists chair in the coordination of departmental Promotion and Tenure process and preparation of documents for college review; develops annual and quarterly schedule of classes; manages office functions and supervises office staff and student employees; oversees maintenance of department files and records; makes appointments, coordinates departmental meetings and special events; orders supplies; oversees equipment inventory and maintenance and manages and assigns keys; works with Shared Business Center staff to ensure accurate and timely processing of fiscal and HR transactions for department; manages departmental procurement cards; assists with gathering departmental timekeeping information and may assist with data entry.

Department Chair Support:

• Provides front-line engagement with students, alumni, and public
• Assists in the administrative management of the department and provides general office support to the department chair – includes managing the department chair’s calendar
• Coordinates department chair’s travel
• Drafts and prepares confidential and routine letters, correspondence and documents
• Makes appointments, coordinates departmental meetings, provides logistical support for departmental special events
• Coordinates reservations of classrooms and conference room

Office Manager:

• Initiates, develops, and documents administrative procedures
• Independently responds to inquiries regarding administrative matters and resolves problems on behalf of the chair
• Serves as liaison between the college and department and with internal and external administrators and their support staff
• Conveys and communicates directives to department faculty, staff, and students
• Prepares administrative reports requiring thorough knowledge of departmental policies and programs including analyzing and synthesizing complex information
• Assists chair in the coordination of departmental faculty Promotion and Tenure process and preparation of documents for college review
• Develops annual schedule of classes and conveys scheduling details to college and university authorities
• Maintains departmental course syllabi and coordinates exam scheduling

Supervision and Oversight:

• Supervises one direct report office associate, providing training, onboarding, and performance review
• Supervises student employees – including hiring and training 3-4 per year
• Oversees maintenance of department files and records
• Oversees departmental equipment inventory and maintenance – including managing disposal of surplus equipment as needed
• Manages and assigns keys along with card swipe entry access
• Ma