Administrative Assistant
Ergon Inc.About the role
Administrative Assistant
Ergon Marine & Industrial Supply, Inc., has an opening for an administrative assistant at its Wood River, IL location.
If you are a hard-working person who likes to help others and be proud of the work that you accomplish, then this might be a job that you would enjoy. EMIS services vessels and tows, and this job allows you to be a part of that support of the river crews.
Ergon is a family-owned oil and gas company based in the Jackson, MS area with facilities across the US. EMIS is a subsidiary with facilities that support marine traffic up and down the Mississippi River. Our facilities are located in Vicksburg, MS, Wood River, IL, and Memphis, TN.
Ergon offers a competitive benefits package: 401(k) Matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing
Administrative Assistant Qualifications:
- High School Diploma or GED
- At least five years' experience in an office position with knowledge of bookkeeping, typing, data entry and processing
- Must be computer competent
- Good communication and organizational skills, and detail-oriented
- Training in SAP Program preferred
- Excellent understanding of inventory and controls
Administrative Assistant Responsibilities:
- Create invoices in SAP for Ergon Marine customers for the tickets received
- Prepare requisitions and purchase orders for vendors and service providers. Scan and send through the accounts payable system.
- Process COD transactions - reconcile daily sales paperwork with credit card transaction receipts, create invoice in SAP, complete credit card recap
- Process Chevron orders per company requirements
- Process Exxon Mobil orders per company requirements
- Work with Jackson office, outside vendors, and customers regarding problems with purchase orders and invoices.
- Perform inventory updates through the purchase order process.
- Perform inventory control cycle counts
- Perform end-of-month and end-of-year procedures
- Procure office supplies as needed, maintain office supply distribution of office supplies as needed
- Enter department and vessel grocery orders into SAP
- Process p-card statements for credit card holders at EMIS
- Support business with any needed duties.
We are an EEO/AAP employer.
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