Business Project Specialist

As a Business Project Specialist, you will lead small to medium enterprise-wide fund events from start to finish, partnering with key business areas like PRD, Workplace Solutions, and FAS. The specialist ensures smooth transitions from research to implementation, handles timelines and risks, and provides strategic input on new product integration. You will assist in mentoring crew, and help improve global product implementation processes by applying deep business knowledge and cross-functional collaboration.

Responsibilities

• Handles a project or workstreams within a broader project or program. Develops, implements, and monitors project plans. Contributes expertise to major project deliverables, milestones, and required tasks.

• Provides insight on best practices and common obstacles based on prior experiences. Ensures strategies are aligned with the overall department strategy.

• Communicates project status and issues regularly to collaborators, including leaders, team members, and senior managers.

• Builds and maintains effective relationships. Proactively fosters communication between internal and external project partners. Influences key decisions across partner groups.

• Proactively identifies, manages, and mitigates risks and any related project issues; communicate solutions on key issues or projects to management and stakeholders to obtain their input and buy-in as appropriate.

• Participates in special projects and performs other duties as assigned.

Qualifications

• Minimum of three years related work experience. Two years of managing a project preferred. Financial Services or function-specific experience preferred.

• Undergraduate degree or equivalent combination of training and experience; Bachelor's degree in Finance, Accounting preferred .

• Fund Accounting and Fund Product acumen is preferred.

• Strong stakeholder management and negotiation skills, with the ability to influence leadership and cross-functional teams.

• Experience with MS tools, PowerBi, SharePoint and Appian preferred.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.