Administrative Assistant

What if you were given the opportunity and responsibility to make a difference? At International Paper, you control your destiny. We offer challenging assignments and total rewards in countries around the world. When we say infinite possibilities, we mean it. Apply now and join a community that improves people’s lives, the planet and our company’s performance by transforming renewable resources into products people depend on every day.

 

Position Title: 

Administrative Assistant

 

Pay Rate:

$47,300-$56,700

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

 

Category/Shift:

Salaried Full-Time, Non-Exempt

 

Physical Location:

375 Muscogee Road

Cantonment, FL 32533

 

The Job You Will Perform:

• Provide visible and active leadership in delivering excellent safety results.  Actively participates in the facilities safety observation program
• Performs recordkeeping for all required documentation per IP record retention policy and regulatory requirements
• Performs timely submittal of regulatory reports to appropriate regulatory agencies
• Manage hourly work schedules/payroll practices and attendance reporting
• Coordinates records retention for department
• Updates and maintains reporting for performance indicators such as departmental goals, safety leading and lagging indicators, safety incident summaries and corrective actions and training completion
• Participates in SharePoint maintenance for the department
• Assists in managing general building maintenance by coordinating with maintenance and housekeeping
• Assists with scheduling meetings/teleconferences/appointments for mangers and other staff members
• Supports meetings by ordering meals, coordinating meeting locations, and tracking equipment
• Arranges for company business lunches on and off-site
• Makes travel arrangements for managers and staff
• Coordinates the mail service needs for the department by picking up mail and delivering mail to Security at the beginning and at the end of each work day
• Orders and maintains office supplies
• Enters purchase requisitions and generates check requests when needed
• Updates procedures and policies as requested
• Seeks out and implements best practices using teams, databases, vendors, and other resources
• Participate in the 5S program for the area, including leading 5S improvement projects as needed
• Participate in cost reduction program idea generation and implementation process
• Provide support for budgeting cycle targeted at delivering year over year savings
• Performs any other duties related to the position of administrative assistant as directed by the managers or requested by the staff

 

The Skills You Will Bring:

• Minimum of three (3) years administrative assistant experience required, 5+ years of experience preferred. 
• Experience with regulatory reporting requirements is a plus. 
• Experience with payroll systems preferred
• Experience managing SharePoint preferred
• Must have strong computer experience using Microsoft Office and Excel as well as experience using reporting database systems. 
• Experience working in a manufacturing/industrial environment is preferred.
• Instill safety as a core value within the team and effectively communicate a shared vision for safety
• Quickly develop thorough knowledge of mill equipment and systems
• Utilize excellent communication and interpersonal skills with the ability to communicate to groups and individuals at all levels
• Approach positional responsibilities in an inclusive manner by engaging all team members in area, department, and mill
• Utilize strong organizational skills to handle multiple tasks effectively
• Action Oriented, Timely Decision Making, Decision Quality, Organizing, Perseverance, Priority Setting, Problem Solving, Drive for Results, Time Management, Customer Focus, Integrity & Trust, Interpersonal Savvy, Listening, Peer Relationships, Dealing with Ambiguity, Functional/Technical Skills, Learning on the Fly, Self-Development, Technical Learning.

 

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets. 

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