Executive Assistant to the CEO (Contractor)

Why join Freenome?

Freenome is a high-growth biotech company developing tests to detect cancer using a standard blood draw. To do this, Freenome uses a multiomics platform that combines tumor and non-tumor signals with machine learning to find cancer in its earliest, most-treatable stages. 

Cancer is relentless. This is why Freenome is building the clinical, economic, and operational evidence to drive cancer screening and save lives. Our first screening test is for colorectal cancer (CRC) and advanced adenomas, and it’s just the beginning. 

Founded in 2014, Freenome has ~500 employees and more than $1.1B in funding from key investors, such as the American Cancer Society, Andreessen Horowitz, Anthem Blue Cross, Bain Capital, Colorectal Cancer Alliance, DCVC, Fidelity, Google Ventures, Kaiser Permanente, Novartis, Perceptive Advisors, RA Capital, Roche, Sands Capital, T. Rowe Price, and Verily.  

At Freenome, we aim to impact patients by empowering everyone to prevent, detect, and treat their disease. This, together with our high-performing culture of respect and cross-collaboration, is what motivates us to make every day count.

About this opportunity:

Reporting directly to the Chief Executive Officer (CEO), the Executive Assistant provides executive support for the CEO and Chief Commercial Officer (CCO). The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO and CCO. The Executive Assistant also serves as a liaison to the board of directors and senior leadership and participates as a core team member for internal and external events.

The Executive Assistant must be responsive to dynamic organizational needs and drive best solutions to achieve company priorities. The ideal individual will exercise discernment in a variety of situations, with strong written and verbal communication, relationship building, project management, and organizational skills, and will maintain a realistic balance among competing priorities. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This is an ideal opportunity for a highly successful executive assistant seeking to join a growing fast-paced and high-performing organization committed to changing the early cancer detection landscape. This role is onsite in our South San Francisco office.

What you’ll do:

Executive Support:

• Be an extension of the CEO and CCO and communicate directly, on behalf of the CEO and CCO, with board members, investors, partners, leaders, and others
• Responsible for a broad variety of administrative tasks for the CEO and CCO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans and agendas; and compiling materials for meetings
• Provides a "gatekeeper" and "gateway" role, prioritizing access to CEO and CCO time and office amid conflicting needs and deadline pressures
• Provides a bridge for smooth communication between the CEO and CCO and functional departments; demonstrating leadership to maintain credibility, trust and partnership with senior leadership and their support staff
• Works closely and effectively with the CEO and CCO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer”, having a sense for issues emerging in the environment,  flagging and keeping the CEO and CCO updated as necessary
• Follows up on contacts made by the CEO and CCO as directed
• Core team member to coordinate external and internal events such as all-hands, managers meetings, onsite meetings, conferences, and employee events
• Setup, track, and coordinate implementation of terms and payments for PO, PRs, and contracts

Board Support and Liaison: 

• Serves as the CEO’s administrative liaison to Freenome’s Board of Directors 
• Assists Board members with travel arrangements, lodging, and meal planning as needed
• Maintain the highest level of confidentiality of materials and information

Senior Leadership Liaison: 

• Manages senior leadership team meetings including calendaring, zoom links, room set-up and pre-testing and troubleshooting room and equipment needs, catering, collecting and distributing pre-read materials, and ensuring attendees will be present
• Ownership for senior leadership communication channels ensuring they are consistently updated including meetings, email distribution lists, and instant message groups
• Drives cross-divisional coordination of travel plans