Job Title

Administrative Assistant

Job Description Summary

Who Are We?
C&W Services is the industry leader in cutting-edge maintenance and janitorial programs for facilities ranging corporate office portfolios and manufacturing plants to large public venues—keeping our client’s facility running smoothly all the time.

What’s The Job?
Title: Site Administrator
Location: Blair Nebraska
Salary: Up $32 per hour depending on experience
Hours: Mon-Fri 7a-330pm

What’s in it for me?

Weekly pay on Fridays
Comprehensive benefits day one, including Employee Perks and Daily Pay Program
Advancement opportunities
Training to work in a cutting-edge facility
Company provided safety apparel and uniforms

Job Description

What will I be doing?

Performs responsible, sometimes confidential, duties and routine administrative functions.  This position covers multiple job functions (i.e. Payroll, Accounts Receivable, Accounts Payable, Office Management, Personnel Coordinator, etc…)

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

Team member must be able to work in a team oriented and safety-conscious environment.  “Safety First” expectations include, but are not limited to PJHA process, observation process, and compliance with all company / site safety guidelines and procedures. Maintains asset inventory, office machines, and supplies. Payroll functions include but are not limited to processing time cards, maintaining records and files, accurate calculation of employee pay, balancing hours in payroll system, checking Kronos against spreadsheet, processing direct deposits and interim check requests, administer payroll changes, research work orders, perform data entry into Cargill system and prepare accounting reports. Accounts payable / receivable functions include but are not limited to maintaining the accounts payable / receivable ledgers and / or processing and correcting billing records, and performing credit and collection activities. Responsible for performing non-routine, moderately complex accounts payable / receivable functions following established procedures, including data entry of employee timesheets for all operations located in Cargill facility.  May be responsible for Personnel Coordinator responsibilities for site (refer to the Personnel Coordinator Job Descriptions for these functions). Decipher and processes transactions. Must have strong computer skills including working knowledge of Excel, Access, PowerPoint, Word and Outlook; must possess the ability to work alone and prioritize tasks. Employee will perform any and all tasks assigned by the responsible supervisor. Must develop and maintain a good working relationship with the customer and maintain customer confidence through effective communication, open rapport, and solid record of delivery on assignments.

OTHER ESSENTIAL FUNCTIONS / DUTIES:

Communicate with all team members to assist the development of shot and long range planning in assist of the company’s goals and objectives. Ensure assigned tasks are performed in a safe, effective and efficient manner Must maintain positive customer and employee relations. Must understand and follow written and verbal instructions. Must be able to multi-task and work with numerous interruptions. Must maintain good attendance in accordance with company policy.

QUALIFICATIONS:

Education:  Possess a high school diploma or equivalent required; Post high school training in administrative duties / programs is preferred but not required.

Experience: Possess 1-2 years’ experience in an administrative field

Computer Skills: Demonstrated proficiency in creating and working with documents in Office 365, SAP, Workday, UKG, 10-Key, Microsoft Word, Access, Excel, and PowerPoint.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential functions.

Must be able to lift 25 lbs. on occasion. Must be able to sit for long periods of time. Must be able to climb flights of stairs. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other offic