Office Administrative Assistant

 

 

Job ID:  310859 

 

Ash Grove Materials Corporation, a CRH company, produces ready-mix concrete, sand, and stone through its subsidiaries. Incorporated in 1987 and based in Overland Park, Kansas, Ash Grove Materials is committed to employee success by encouraging skills development for long-term professional growth.

Pay: $18-$22 an hour, depening on experience.

 

Position Overview

Provide administrative support in day-to-day office management. Performs office duties related to the administration for all Materials companies by works with the Operations, Human Resources and Payroll teams to maximize the utilization of the timekeeping, onboarding and general office administrative component of the organization. Works under general supervision with routine duties following specified instructions, standard policies, and procedures. This person will conduct the role in an effective, confidential, and efficient manner, while demonstrating strong customer focus.

 

 

Key Responsibilities (Essential Duties and Functions)

• Assist with the maintenance of local policies and procedures, including employee handbook, and disseminating this information to employees, as needed.
• Coordinates all priority actions and ensures follow-up; responds promptly and efficiently to information requests from senior management, external managers or functional heads.
• Assists with meeting, maintaining and distribution of all DOT requirements, including: coordinates employee drug testing for DOT compliance and random testing program per company policy, and maintains DOT files as required for compliance.
• Utilizes Infield, Track-It, Shared Services, Attendance on Demand (AoD), and ViewPoint during payroll process as part of the validation, import and export of data, and payroll processing.
• Handles exporting/importing time sheets as required into time keeping system including but not limited to daily and pay period ending.
• Assists direct supervisors with monitoring time sheets before processing payroll.
• Monitors inventory of office supplies and orders as needed, including postage meter.
• Maintains archived file records for physical files stored at Iron Mountain.
• Process employment verifications and assist in unemployment claims process.
• Be a champion of company HR initiatives and safety culture.
• Assists with administrative responsibilities and special projects, including compilation of data, data analysis and report preparation/generation, analysis and distribution of reports as requested by management.
• Maintains professional demeanor in dealing with critical/confidential information; restricts discussion/knowledge of activity to a “need to know” basis.
• Regular and predictable attendance at assigned times is required.
• Other duties as may be assigned.

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

 

Education/Experience

• High School diploma or general education degree (GED) required.
• 2+ years related in administration experience. 
• Experience in payroll and/or timekeeping preferred.

 

Work Requirements

• Must be proficient in Microsoft Word, Excel, Po