Senior Administrative Program Coordinator

Job Posting Title:

Senior Administrative Program Coordinator

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Hiring Department:

Department of English

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards. 

  

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.  

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/. 

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund. 

Shakespeare at Winedale is a University of Texas program dedicated to bringing Shakespeare to life through performance. Founded by Professor James B. Ayres on the belief that the best way to study Shakespeare’s plays is to perform them, Shakespeare at Winedale offers a unique opportunity to explore these rich and complex texts through the creative act of play. Shakespeare at Winedale is a program of the Department of English in the College of Liberal Arts, but many of its activities are centered on the Winedale Historical Center near Round Top, Texas, where for more than fifty-five years students and audiences have come to encounter Shakespeare’s living art. Established in 1970 as a UT English course, Shakespeare at Winedale has grown into a year-round program reaching many different groups. Students in the university program work both at UT and in the Texas countryside, studying and performing Shakespeare's plays in the converted nineteenth-century barn that is our theatre.

Purpose

Coordinate the operations of Shakespeare at Winedale Programs and assist the Director with their duties.

Responsibilities

• Administrative duties include: Maintain/update donor lists, archives, and materials for program history. Handle logistics, box office, publication and programs and other printed materials for performances. Organize special events (Festival of Play, Summer performances, touring performances, Actors from the London Stage, American Shakespeare Center).
• Financial duties include: Collect, record and deposit ticket and concession income for all performances; process and record donations for all programs; coordinate with English Department staff on all accounting needs; oversee reimbursements for program staff; prepare grant applications and manage grant income. Prepare annual program budget and control allocation of expenditures. Track income. Prepare, submit and ensure proper execution of business contracts. 
• Liaison between S@W and University office (including Legal Affairs, Development, CoLA, Office of Sponsored Projects); Public entities (community vendors, S@W Advisory Group, media). As well as liaison between S@W Director, Outreach coordinator, volunteers, webmaster and the public in general. 
• Develop and execute comprehensive and varied marketing strategy for all S@W programs. Including designing/creating marketing materials in digital/print formats. Developing/maintaining electronic mailing lists for distribution of marketing materials. Establishing measurable marketing goals and tracking effectiveness of marketing efforts.