Senior Development Coordinator

Overview

Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives.  Here at the American Heart Association, you matter and so does your career.

 

We are currently hiring a Senior Development Coordinator within our Greater Phoenix Division based in Tempe, Arizona. 

 

The Senior Development Coordinator will be responsible for the logistics and administrative management for the Greater Phoenix Heart Ball campaign which includes the Heart Ball event, auxiliary fundraising and volunteer/donor cultivation events; maintaining databases and spreadsheets; coordinating event administration, schedules and meetings; controlling inventory of marketing, presentation, or fundraising materials; and preparing detailed financial and operations reports. Critical thinking skills and attention to detail are crucial. This hybrid position involves regular work performed from remote locations for business meetings and events which are outdoors and regular meetings in the Tempe office.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.org.

Responsibilities

• Plans, coordinates, implements and evaluates fundraising events (virtual and/or in-person). Includes all aspects of event planning: event design, vendor selection and management, contract negotiation, visual innovation, budget management, resource optimization and execution excellence. Evaluates effectiveness of event plans and event implementation processes and finds ways to improve efficiencies, collaboration and attendee experience. Secures and assists with volunteer committee donor/pledge forms, underwriting forms and in-kind donations to ensure all campaign deadlines are met. Helps to ensure vendors adhere to contractual obligations and that service levels are maintained or exceeded. Develops staffing plan for assigned events. Manages vendors on event day.
• Assists volunteer committee(s) with detailed project and administrative management including scheduling and tracking activities and execution of agreed upon deliverables.
• Creates and runs reports from internal databases and systems. Ensures that income targets, goals, weekly reports are timely, clear and effective in meeting leadership needs related to revenue reporting. Tracks and reports on sponsorship income, pledged dollar amounts and event donation information for events. Ensures accuracy and adherence to the latest policies and practices of the AHA as they relate to fiscal and event financials.
• Prepares and maintains fundraising materials and presentations as well as event collateral and marketing material in collaboration with internal and external stakeholders. Coordinates logistics for auxiliary events and donor/sponsor meetings.
• Monitors event budget. Coordinates and tracks invoicing, expenses, and peripheral accounts for event(s). Prepares and distributes reports as requested.
• May assist with the on-site distribution of collateral materials and volunteer access to AHA systems including set-up and coordination of online giving strategies.
• Prepares and communicates schedules, meetings and ensures deadlines are met.
• Performs administrative duties as required or requested.
• Assists with the solicitation, collection, deposit and reporting of donations.

Qualifications

 

• 2 years of relevant experience in meeting and event planning
• Ability to do daily local travel up to 20%; requires access to reliable transportation at all times on an immediate basis
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving
• Advanced proficiency with Microsoft Office applications and Customer Relationship Management systems; Excel proficiency is preferred.

• Ability to communicate effectively and professionally both orally and in written form

   

Here are some of the preferred experience skills we are seeking:

• High School Diploma or Equivalent
• Experience managing and cultivating high-level volunteer leaders at the C-S