Facilities Program Manager

Job Summary: Program Manager (PM) position focused on enterprise projects.  

This position supports project initiating, planning, executing, and monitoring/controlling, and closing with primary focus on project scheduling and budget for multiple enterprise platform projects simultaneously. PM must be able to manage projects using a Work Breakdown Structure (WBS) methodology and MS Project scheduling. PM is responsible to work with a cross-functional teams in coordinating and scheduling activities to obtain desired project or program results. This position requires a high degree of interaction and communication with multiple departments as well as internal/external stakeholders for success and therefore communication skills are critical. Program Manager should be seen as the program visionary leader for the overall platform execution. 

Essential Duties and Responsibilities:

• Responsible for delivering projects individually or as part of a program to the approved scope, quality, timeline, and budget.
• Lead pre-bid meetings to clarify the scope of the project, logistics and existing conditions.
• Support Director of Facilities with managing Capex and Opex budget for facilities.
• Manage feasibility studies, schematic design concepts, design development, RFP solicitations and contract negotiations.
• The ability to report out status of Capex projects to stakeholders and leadership.
• Facilitates all aspects of a project to final state in professional presentation.
• Coordinates facts and data for business plan and financial model. 
• Facilitates new project proposals with appropriate stakeholders and drives decision making with appropriate business information from a cross-functional team.
• Works with finance on appropriate business model template for consistency and planning.
• Leads and focuses on development and implement strategy, plans, and tactics for current projects to achieve project and program deliverables.
• Develop project work breakdown structures and associated estimates for work package costs and resources through coordination with the project team and area leadership.
• Maps out project dependencies and defines for team what needs to be completed to reach individual project and overall program goals.
• Focuses on strategy and implementation and how to effectively delegate the projects and task needs.
• Maintain a minimum of 24-month enterprise program planning, resource management (people, financial, space, assets, etc…), project roadmap with associated constraints and planning visibility. Actively works to address issues and prioritize with Executive and enterprise/project team and the associated status and priority queue.  (Longer interval may be required as determined by teams). 
• Develop project metrics, schedules, and reports using MS Project or project management tool.
• Conduct change impact assessments for scope changes, trends, and change notices initiated from the project management system and report any schedule and cost implications.
• Conduct and regularly assess project risk management and develop mitigation plans. Project/program dashboard contains risk review.
• Track and manage progress to plans and provide periodic reviews of how the plan is tracking actual/target to goals.
• Support project budget primarily in managing expenses and ensuring proper processing and tracking.
• Maintain accurate records of committed, expended, and forecasted project costs.
• Drives project and program decisions.
• Submits all Capital Expenditure request for Facilities.

Education and/or Experience:

• Bachelor's degree (B.A. or B.S.) from four-year college or university, and 7 years of project management experience and/or training; or equivalent combination of education and experience.
• Supervisory experience preferred.
• PMP certification is preferred or able to obtain within 12 months.
• Continuous improvement experience preferred.
• Exceptional and professional communication skills (public speaking, team meetings, PowerPoint, memos, emails, reporting metrics)

Job Knowledge, Skills, or Abilities:

• Good organizational skills and the ability to coordinate between disparate tasks.
• High attention to detail and accuracy.
• Timely completion of scheduled work.
• Excellent and professional communication skills in all forms and formats (public speaking, team meetings, PowerPoint, memos, emails, charters, internal/external, etc.).
• Exceptional facilitation skills to bring a cross-functional team together to accomplish tasks and goals.
• Good problem-solving skills with knowledge of six-sigma or lean office tools.
• To perform this job succe