Administrator - John Sealy School of Medicine, ASGII

Summary:

To assist the Dean, Chairs and or Institute/Center Directors and Vice President & Chief Administrative Officer in the operations and strategic planning of the department or Institute/Centers as it relates to budget planning, fiscal and resource planning/administration, human resource utilization, policy administration, and coordination and negotiation of activities with other university departments and administration. 

Scope: Administrative Service Group (ASG II)

Responsibilities:

Human Resources, Administrative Operations, and Policy Administration:

• Collaborates with Human Resources to ensure compliance with policies and practices with respect to recruiting, compensation, benefits, performance evaluations, career development, and employee performance feedback.

• Oversees departmental Appointment, Promotion, and Tenure (APT) Process and ensures APT process for respective school is followed accordingly with regard to faculty appointments, promotions, and tenure review.

   

• Identifies and adheres to appropriate internal controls for department and reporting structure; provides mechanisms to monitor and enforce compliance.

   

Business Strategic Planning, Budgeting, and Financial Management:

• Works with the Vice President & Chief Administrative Officer, Dean, Chairs or Institute/Center Directors to identify, develop and implement operational business plans, monitor key metrics, and assist in the decision making of the departments/areas.
• Develops and manages all aspects of departmental budget including preparation, submission, maintenance, reporting and audits.
• Responsible for overseeing financial and statistical performance against budget targets.
• Participates in departmental strategic planning ensuring that the developed goals align with the organization’s goals and contribute toward market growth, revenue enhancement, cost containment, maximizing clinical practice, education quality and research productivity.
• Develops and communicates with leadership, compensation plans that incentivize growth with the goal of retention for faculty, implements a semi-annual review of effort, productivity, and funding sources for all faculty.
• Develops solutions to improve current business processes and make them more efficient. Establishes and maintains effective internal controls for finance, human resources, and grants administration. Identifies and seizes opportunities to improve fiscal and operational performance of the department.
• Advises the Dean, Chairs and or Institute/Center Directors monthly in an appropriate executive form, on financial status against budget, school management metrics, and clinical, education and research activity. 
• Provides quarterly or annual evaluations of trends in clinical, education and research productivity, , academic achievement, and other measures noted by the Dean or Chair.
• Actively participates on Institutional, External, and/or Academic Leadership Committees contributing to the institution at a global level.

Clinical/Education/Research Activities:

• Works with the Health System to ensure strategic goals are being met, as well as, working with the Health System t