Finance Assistant

Description

 CESA 6 is Hiring a Finance Assistant, come join our Team! 

SUMMARY

The Finance Assistant is crucial in assisting the Finance Department  in delivering high-quality services and ensuring all client interactions with CESA 6 are positive and supporting overall agency operations. 

ESSENTIAL FUNCTIONS 

Communication:

• Provide customers with information about the center, such as products and services offered, contacts within the agency, or professional development offerings and locations.
• Collect, sort, and distribute mail; prepare mail, messages, faxes, or courier deliveries for the center.
• Answer the door when the receptionist is unavailable.

Finance Assistant:

• Purchasing Support (Amazon)
• Billing/Invoicing Questions and Support
• Maintain Subscriptions (Acuity, AWSA, ASCD…etc)
• WI Forward Exam Billing
• Resale Acquisition
• Catalog Purchases of Program - Related Items (e.g. resources, assessments, equipment)
• Consortium Purchasing for Grants (e.g. Title III, Perkins)
• Other duties as assigned.

Requirements

POSITION QUALIFICATIONS

Experience, Education, and/or Licensure

• High school diploma required.  
• Certification as an administrative assistant or marketing assistant is preferred.
• Office experience desired.

Required Skills and Abilities

• Model the core values of the agency.
• Advanced computer skills, including email, word processing, and virtual meeting scheduling.
• Working knowledge of Microsoft Office and Google platform applications, along with the ability to learn agency-specific applications to support business operations.
• Ability to work independently as well as collaborate with diverse work teams.
• Engage with clients in a positive manner that represents self, team, and Agency.
• Work as a team and collaborate effectively with other Program Assistants and Coordinators to meet the needs of the Agency.
• Process-oriented.
• Be nimble and conscientious in order to meet the timeline.
• Communicate effectively and timely, verbally and in writing, to a diverse audience.
• Plan, organize, and prioritize work.
• Remain flexible in order to adapt to changes in the work environment.
• Excellent time management with the ability to manage schedules and meet deadlines.
• Problem-prevention, conflict resolution, and problem-solving skills.
• Work accurately with close attention to detail.
• Exhibit a high degree of confidentiality of sensitive information and process and handle confidential information with discretion.
• Work effectively, professionally, and tactfully with internal agency staff and external clients. 
• Ability to set and meet high standards of customer service (internal and external).
• Excellent interpersonal skills to facilitate interaction with the workforce.
• Exhibit a professional, businesslike appearance and demeanor.
• Professionally represent the agency and public, private, and parochial school districts in interactions with staff, customers, and the community.
• Facilitate an overall work environment of mutual respect and collaboration.
• Ability to interpret data.
• Ability to establish and maintain effective relationships with individuals from diverse backgrounds.

WORK ENVIRONMENT / PHYSICAL DEMANDS

Work Environment

• Ability to work in a professional and flexible office environment, with or without visual and audible distractions.
• Ability to work in a fast-paced environment.

Physical Demands:

• While performing the duties of this position, the employee is occasionally required to stand, walk, sit, use hands to finger, handle or feel, and reach with hands and arms.  
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee is regularly required to communicate effectively, in person, via phone, and in writing.
• The employee will lift or move office products and supplies up to 30 pounds.

CESA 6 offers great benefits for full time employees such as:  Health, Dental and Vision insurance; Wisconsin Retirement System (WRS); Wellness Program; Accident/Critical Illness/Hospital Indemnity insurance; Pet insurance; paid vacation and holidays.

See CESA 6 Values Here 

In compliance