Senior Academic HR Coordinator

Job Posting Title:

Senior Academic HR Coordinator

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Hiring Department:

Faculty Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

At UT Austin, we say “What starts here changes the world.”  As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first-class academic and research programs. 

 
UT Austin provides outstanding employee benefits and total rewards packages that include: 

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) 

• Voluntary Vision, Dental, Life, and Disability insurance options 

• Generous paid vacation, sick time, and holidays 

• Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds 

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) 

• Flexible spending account options for medical and childcare expenses 

• Robust free training access through LinkedIn Learning plus professional conference opportunities 

• Tuition assistance 

• Expansive employee discount program including athletic tickets 

• Free access to UT Austin's libraries and museums with staff ID card 

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card 

Primary work location:

Academic Personnel Services (APS) is currently operating in a hybrid remote-work setup. Candidates must be capable of starting work remotely and must have reliable high-speed internet; a university-owned computer will be provided. This position requires a minimum of three days in the office, although the selected candidate will begin with two days in the office (Monday and Wednesday). All APS employees must be able to return to campus at the discretion of leadership.

Purpose

The Office of the Executive Vice President and Provost (EVPP) seeks a Senior Academic HR Coordinator to join the Academic Personnel Services (APS) team.  The mission of the EVPP APS team is to manage key academic processes and provide consultative support on matters requiring professional judgment and knowledge of policies, laws, and procedures as they pertain to faculty and academic staff.

Responsibilities

• Respond to inquiries and requests related to academic matters such as, but not limited to, faculty hiring, leaves, and separations, within ServiceNow’s ticketing platform.
• Review faculty job postings to ensure they comply with university and state policy.
• Audit and review faculty Prior Approval Request (PAR) documents to ensure compliance with all rules, regulations, standards, and business procedures. Consult with hiring units on PARs and associated faculty recruitment and hiring activities.
• Review and approve business processes in Workday to ensure compliance with Regents Rules, university policy, and EVPP business procedures. Consult with campus stakeholders as necessary.
• Other related functions as assigned.

Required Qualifications

• Bachelor’s degree and three years of increasingly responsible experience working with human resource functions in a university environment.
• Excellent written and verbal communication skills.
• Demonstrated ability to work collaboratively and effectively on a team and with individuals at all levels and backgrounds.
• Demonstrated ability to work in a fast-paced environment and under stress to meet all deadlines and assignments.
• Demonstrated ability to deal with unexpected challenges quickly, calmly and efficiently and to adapt to shifting priorities.
• Ability to manage sensitive and confidential information, applying sound judgment, tact, and discretion at all times.
• Proficient with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Relevant education and experience may be substituted as appropria