Executive Administrative Support III - TS/SCI w/ Poly

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

Job Family:

Business Administration

Job Qualifications:

Skills:

Agendas, Microsoft Office, Office Administration, Organizing Meetings, Written Communication

Certifications:

Experience:

8 + years of related experience

US Citizenship Required:

Yes

Job Description:

HOW AN EXECUTIVE ADMINISTRATIVE SUPPORT III WILL MAKE AN IMPACT

• Serves as primary Point of Contact (POC) for the office and provides administrative support to 1-2 designated SEs by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies.
• Interacts with high-ranking officials within the agency and throughout the IC, the Congress, the White House, and the private sector.
• Prepares, contributes and/or provides substantive review of an extensive volume of written and oral materials.
• Performs multiple critical and time-sensitive tasks simultaneously.
• Coordinates with component divisions to assure alignment with key component priorities within ODNI and the IC.
• Oversees and coordinates with component staff the development of read-ahead materials and briefing books to prepare senior executives for meetings, conferences, and other public events.
• Plans, develops, and provides substantive briefings, presentations, reports, and other materials to inform senior leadership and other stakeholders on topics of interest.
• Vets incoming correspondence, summarizes/highlights key issues or topics, and follows up to ensure proper and timely response.
• Maintains a schedule of appointments that involves determining the importance of issues for each meeting and following protocol procedures for contacting principals.
• Assists with timekeeping and updating HR systems by serving as element Timekeeper.
• Prepares regular (e.g., weekly) status reports to keep the SE apprised of important issues.
• Prepare meeting agendas, record meeting minutes, noting those actions that require follow-up, and disseminate to element staff, attendees/participants and other recipients for awareness and/or action.
• Track incoming tasks actions and update element task action tracking systems.
• Arrange domestic and foreign travel, compose travel cables and assist with processing travel vouchers.
• Assist in coordinating project/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
• Prepare to host visitors, coordinate parking, pass security clearances and escort uncleared visitors.
• Update and maintain records, files and other documents/materials (electronic or in hard copy).
• Back up support is provided within component divisions as needed.

WHAT YOU’LL NEED TO SUCCEED

• Position requires active Top Secret/SCI with Polygraph clearance.
• Minimum two (2) years of experience working within the IC.
• Bachelor’s degree and a minimum of eight (8) years of relevant experience as an administrative professional; or a minimum of twelve (12) years of relevant experience as an administrative professional.
• Excellent oral and written communication skills and demonstrated experience in writing/editing correspondence and briefings for senior executives.
• Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
• Expert proficiency with MS Office products (Word, Excel, PowerPoint, Publisher, Outlook).
• Demonstrated excellence in diplomatic, organizational, time management, critical thinking, and interpersonal skills.

DESIRED QUALIFICATIONS

• Demonstrated ability to develop a professional network across organizational boundaries and at all levels.
• Ten (10) years of progressively senior administrative expertise working directly for management at the CEO, SIS/SES/SNIS, VP level.

WHAT GDIT CAN OFFER YOU 

• 401K with company match
• Comprehensive health and wellness packages
• Internal mobility team dedicated to helping you own your career
• Professional growth opportunities including paid education and cert