Administrative Coordinator - FSL

Posting number: 9739917

Department: University of South Carolina

Job classification: Administrative Coordinator I

Posting type: Open

Categories: Office and Administrative Support

Summary

Administrative Coordinator - FSLDepartment: SAAS Fraternity & Sorority LifeAdvertised Salary Range: Part/Full Time: Full TimeAbout UofSCFrom the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.Inclusive Excellence StatementAdvertised Job SummaryAdmin Coordinator – Fraternity and Sorority Life- Are you the organizational powerhouse every office needs?- Ready to make an impact behind the scenes while supporting thousands of students?- Want to help shape the student experience for a thriving fraternity and sorority community?- Can you juggle calendars, conquer spreadsheets, and greet every visitor with a smile?- Do you have a knack for organization, communication, and customer service?We Have the Job for You!The Administrative Coordinator is responsible for managing administrative operations of the office of fraternity and sorority life. They will play a crucial role in ensuring smooth and efficient office procedures, including oversight of the daily operations of the unit. They manage systems with financial impact to the growing fraternity/sorority community. They create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, safety, and systems.Primary duties include:- Provide administrative support and utilize campus programs/software for processes with financial impact. Oversee chapter roster updates, process changes, track membership card and billing agreement data for over 10,000 members of the growing fraternity/sorority community.- Serve as the central point of contact for students and guests visiting the office, ensuring front-end office operations are welcoming.- Provide administrative and operational support to the Assistant Dean of FSL by coordinating schedules, preparing documents, maintaining records, responding to inquiries, organizing meetings, and completing assigned administrative tasks to support departmental goals and priorities.- Coordinate office building and property maintenance, manage office supplies and equipment, and ensure a safe and productive working environment.- Provide administrative support by managing email and phones operated by the unit. Have strong working knowledge of systems and processes and be able to quickly answer roster management and billing-related questions to students and families.Perks:- Competitive salary + some of the BEST benefits you can find!- 15 paid vacation days- 15 paid sick days- 13 paid holidays (including an extended December holiday)- An engaging and collaborative environment.https://www.youtube.com/watch?v=BALBcUSl7ck

Examples of duties

Knowledge/Skills/Abilities- Knowledge of Office Administrator responsibilities, systems, and procedures.- Ability to quickly learn new systems and processes.- Proficiency in MS Office (MS Excel, Outlook, and Teams in particular).- Familiarity with email and calendar scheduling tools.- Excellent time management skills and ability to multi-task and prioritize work.- Ability to work effectively and build collaborations with all constituencies at all levels in a diverse institution.- Attention to detail and problem-solving skills.- Excellent written and verbal communication skills.- Strong organizational and planning skills in a fast-paced environment.- A creative mind with the ability to suggest improvements.

Qualifications

Preferred Qualifications- Experience in roster or client management systems and/or in customer or client-facing role.- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.

Supplemental information

Job Close Date10/27/2026Special Instructions to ApplicantPositions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening pr