Administrative Assistant

What You Need To Know

Overview

The Administrative Assistant is responsible for assisting in the coordination, planning, and execution of a variety of activities and events which may include in-house, supplier, local, division, region and Company-wide.

Primary Responsibilities

• Coordinate meetings, travel, conference calls, and complete expense reports 

• Perform administrative duties for an individual, group, or department 

• Prepare reports, meeting minutes, and correspondence 

• Create and edit documents, generate reports, spreadsheets, and presentations 

• Manage schedules, arrange appointments and itineraries 

• Answer and transfer phone calls 

• Perform other job-related duties as assigned 

• Process AP invoices and submit for payment 

• External vendor coordination and management 

• Event planning, coordination of onsite functions 

• Answer and transfer phone calls
• Perform other job-related duties as assigned

Additional Primary Responsibilities

Minimum Qualifications

• High school diploma or equivalency plus one year of experience
• Proficient in Microsoft Office Suite

Physical Demands

• Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine
• Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, and stooping
• May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs

EEO Statement

Southern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees.  Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.