Executive Assistant for Abrazo Medical Group

Provides administrative and clerical support to the Chief Executive Officer of the Entity.  Assists the management and Human Resource staff by ordering office, business, and equipment supplies.  Writes and distributes meeting minutes, receives and distributes mail and routes phone calls as appropriate. Requires the ability to work with a high degree of independence, organize several projects simultaneously and successfully meet deadlines. Coordinates administrative office functions and procedures.  Greets and directs visitors / employees arriving in the Office. Performs secretarial and administrative duties.

• Manages activities of the designated staff including: receiving / reviewing all incoming communications and initiating the appropriate follow-up.
• Ensures that the Chief Executive Officer is adequately and appropriately prepared to carry on his/her responsibilities at all times, which may include completion of special projects, obtaining and compiling complex information from a variety of sources, and preparing reports.
• Provides support for assigned meetings (e.g. Executive Team / Leadership Team), including agenda preparation, recording and distributing minutes, and tracking progress with follow-up assignments.
• Coordinates CEO appointment schedule including meeting preparation and travel arrangements.
• Coordinates special events, which may include extensive planning, facilitating registration, ticket distribution, etc.
• Prepares documents, graphs, charts, and presentations.
• Provides administrative support to the Chief Executive Officer, which includes letter composition, shorthand, transcription, and the handling of both sensitive and confidential materials.
• Receives and handles as appropriate concerns/complaints from staff, patients, families, and physicians.
• Manages communication processes to include faxes, mail, voicemail, e-mail and correspondence.
• May maintain files and records relating to hospital administration, licensure, and accreditation.
• May coordinate the AzDHS licensure application process for all hospital related licenses.
• May serve as liaison between Chief Executive Officer and Board of Trustees.
• Other related job tasks or responsibilities as assigned.

Education: High School Diploma or equivalent GED. Associate’s degree preferred.

Experience:

Five years experience as an Executive Assistant. Previous hospital or physician’s office experience helpful.

Healthcare experience. 

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We are a community built on care. Our caregivers and supporting staff extend compassion to those in need, helping to improve the health and well-being of those we serve, and provide comfort and healing. Your community is our community.
Our Story
We started out as a small operation in California. In May 1969, we acquired four hospitals, some additional care facilities and real estate for the future development of hospitals. Over the years, we've grown tremendously in size, scope and capability, building a home in new markets over time, and curating those homes to provide a compassionate environment for those entrusting us with their care.
We have a rich history at Tenet. There are so many stories of compassionate care; so many "firsts" in terms of medical innovation; so many examples of enhancing healthcare delivery and shaping a business that is truly centered around patients and community need. Tenet and our predecessors have enabled us to touch many different elements of healthcare and make a difference in the lives of others.
Our Impact Today
Today, we are leading health system and services platform that continues to evolve in lockstep with community need. Tenet's operations include three businesses - our hospitals and physicians, USPI and Conifer Health Solutions.
Our impact spreads far and deep with 65 hospitals and approximately 510 outpatient centers and additional sites of care. We are differentiated by our top notch medical specialists and service lines that are tailored within each community we serve. The work Conifer is doing will help provide the foundation for better health for clients across the country, through the delivery of healthcare-focused revenue cycle management and value-based care solutions.
Together as an enterprise, we work to save lives and can accept nothing less than excellence from ourselves in service of our patients and their families, every day.