ADMINISTRATIVE ASSISTANT I

Agency: Department of Human Services
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None 
Opening Date/Time: 12/04/2024

Closing Date/Time: 12/19/2024
Salary: Anticipated Salary: $5,423 - $7,721 per month ($65,076 - $92,652 per year)
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Plan/BU: RC028

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  42582

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under general direction of the Administrator of Compliance and Monitoring, performs duties of a highly responsible administrative nature. Performs a variety of staff functions; assists in the management of Compliance and Monitoring Services. Conducts review and continual tracking of compliance reviews and other projects (e.g., Freedom of Information Act responses) for the Administrator; assures there is needed information to address inquiries and for management decisions. Assists in developing and maintaining critical liaison relationships at administrative levels of the Bureau and within the Division. Interprets and explains policies and office procedures.

Essential Functions

• Serves as highly responsible staff assistant for the Administrator of Compliance and Monitoring.
• Serves as a liaison for the Administrator with compliance monitors as well as licensure, SUPR, DHS state and federal entities as well as the general public regarding matters affecting the Division.
• Assists in handling inquiries received from agency staff, the community, and private organizations.
• Acts as correspondence control manager.
• Manages timekeeping for the Section.
• Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one