HR Coordinator

Responsibilities

Pre-Employment Support & Onboarding  
• Support pre-employment compliance by auditing and maintaining accurate records following TA Coordinator initiation of background checks, drug tests, I-9 forms, and new hire documentation. Collaborate with the TA Coordinator to resolve any discrepancies before employee start dates.
• Serve as a backup, as needed, to initiate and monitor pre-employment activities (background checks, drug screens, I-9s) during TA Coordinator PTO, LOA, or other absences to ensure uninterrupted hiring compliance and readiness.
• Coordinate the transition of new hires from pre-boarding to the Training team, confirming that all compliance steps and required documentation are complete prior to the start of the 2-week onboarding program.
Employee Data Management
• Enter and maintain accurate employee data in the Human Capital Management (HCM) system, ensuring that records are up-to-date and comply with legal requirements.
• Update and track changes in employee information, such as job titles, addresses, compensation, and benefit enrollment, ensuring accuracy.
HR Mailbox & Employee Inquiries 
• Manage the HR mailbox, responding to and resolving Level 1 and Level 2 HR inquiries related to general HR policies, benefits, and payroll.
• Assist employees with basic HR-related issues and direct complex concerns to the appropriate HR team member. 
Compliance & Reporting 
• Assist with the collection of employee data for reporting purposes, including generating basic foundational HR reports as required.
• Monitor and ensure compliance with HR regulations, maintaining records in alignment with federal and state requirements.
• Audit data to ensure accuracy and completeness in employee records, flagging discrepancies and correcting them as necessary.
Workers' Compensation 
• Support the HR team in managing workers' compensation claims, including reporting injuries and ensuring proper documentation is maintained.
• Assist with tracking and following up on workers' compensation cases as needed. 
Offboarding & Exit Surveys 
• Support the HR Manager during separation processes, managing the offboarding checklist to ensure compliance and security (with HR Generalist support).
• Conduct exit interviews and administer exit surveys, gathering feedback on the employee experience to identify patterns and areas for improvement (with HR Generalist support). 
General HR Administration 
• Provide general administrative support to the HR team, including scheduling meetings, preparing HR documents, and assisting with the coordination of employe