US Event Coordinator, Senior Associate - Strategic Event Solutions

Location: New York, Hoboken

 

At EY, we’re all in to shape your future with confidence. 

 

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.  Join EY and help to build a better working world.

 

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. 

 

The opportunity

The US Event Coordinator is responsible for supporting the SMM (Strategic Meetings Management) program through the coordination and execution of small to mid-scale internal and client events taking place in EY offices, as well as facilitating the usage of Small Meeting Technologies (SMTs) for off-site events while adhering to the EY Meetings & Events (M&E) guidelines. The individual will also be responsible for sourcing room blocks of 20-99 cumulative and assisting with registration sites through our Small Meeting Technology, Planned. You may work with EY teams (CBRE, OSTS, Creative Services, etc.) in the delivery of events and may also act as the project manager for department projects and initiatives.

 

Your key responsibilities

The Event Coordinator core purpose of the role is to deliver exceptional experience and adhering to EY policies and SES key goals and objectives. You will partner with meeting sponsor and/or requester to understand the requirements of their events. Follow EY guidelines starting from the event pre-approval process, recommend the best approach based on the assigned SES Service Level, and collaborate with SMTs/EY teams on the event logistics throughout the lifecycle of the event. You’ll consistently and seamlessly deliver meetings and events that add to the success of the meeting’s objectives, maximize value for the firm and optimize the meeting’s budget.

 

In addition:

• Position is primarily remote, but may require on-site support at events to manage all logistical aspects of the meeting on-site which may require extended hours of work and ability to move quickly to multiple function locations
• Overtime may be required based on volume of work or scheduling
• Informs and makes recommendations to leadership regarding competing priorities and resource management issues
• Utilize Event Coordinator tools to enhance the overall stakeholder and event experience
• Responsible for the maintaining data in a timely and accurate manner
• Complete all EY required LEAD and Success Factor functions
• May be required to manage SES special business projects

 

Skills and attributes for success

• Knowledge of events, including event software and web registration
• Strong customer service focus and adherence to EY policies
• Excellent communication and strong teaming skills
• Ongoing attention to detail and strong organizational skills are essential
• Must be able to manage multiple competing priorities
• Expertise in Microsoft Office programs (Teams, Excel, Word, etc.)

 

To qualify for the role, you must have

• Bachelor’s degree or equivalent work experience
• Minimum of 3 years of related experience

 

Ideally, you’ll also have

• Certified Meeting Professional certification

 

What we look for

We are looking for individuals that have a strong business acumen and personal leadership. Innovative, creative thinkers who are strategic, collaborative and consultative and who can bring a fresh perspective will thrive in this environment. An effective communicator, you’ll be a confident team player that collaborates with people from diverse teams.

 

What we offer

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: