Associate Director, Development - University Advancement

University Advancement supports Carnegie Mellon University’s incredible growth and momentum and the vision of having a transformative impact on society. We do this by building relationships with key constituencies and securing the financial resources the university needs to continue its ascent.  As the division grows, we are seeking an Associate Director, Development to join the team. This is an excellent opportunity if you thrive in an interesting and fast-paced work environment.

Reporting to the Executive Director, Development, this role will be responsible for the identification, cultivation, solicitation and stewardship of prospects with a specific rated capacity. You will manage a portfolio of prospects and will be expected to travel 10-12 times per year outside of the Pittsburgh region and conduct some prospect meetings locally and virtually.

Your core responsibilities will include:

• Setting annual goals for qualifications, cultivation moves, solicitations, gift closures and dollars raised according to standard University Advancement gift officer metrics. 25+ qualifications; 150+ cultivation moves; 30+ solicitations; 12+ gift closures, and $350k+ dollars raised. Tracking and reporting progress on goals; making periodic adjustments with supervisor as needed based on analysis.

• Preparing and sending communications to prospects/donors, such as meeting requests, post-meeting follow-up, written proposals, agreements, stewardship updates, gift recognitions and engagement opportunities.

• Managing and developing a portfolio of 125+ leadership annual giving prospects, with a general rated capacity $50,000-$249,999, primarily through in-person or virtual visits, but also by utilizing email, phone or direct mail. Qualifying prospective donors by identifying capacity and inclination. Determining ongoing relationship activities with prospects. Recommending specific gift designations and levels of support. Identifying those to be involved in cultivation and solicitations. Soliciting multi-year leadership annual giving commitments. Bringing solicitations to closure.

• Stewarding donors and participating in events that recognize donors on campus and in assigned travel areas. Collaborating with Annual Giving team. Occasionally assisting University Advancement with niche fundraising projects, such as reunion class giving and Giving CMU Day.

• Consistently tracking prospect outreach and relationship building efforts through each fundraising stage in T360 database. Producing individual contact reports summarizing each prospect interaction and meeting. Tracking progress of proposals of $10,000 or greater.

• Providing consistent updates to supervisor and related stakeholders as needed.

• Other duties as assigned.

Passion, excellence, and flexibility are vital qualities within University Advancement. Therefore, we are in search of a team member who can effectively interact and work with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate the ability to:

• Recognize and understand the objectives of the University Advancement division and integrate personal goals with those objectives.

• Initiate, analyze, monitor, evaluate and alter strategic advancement plans for prospect moves management.

• Articulate the case for supporting the vision/mission/goals of Carnegie Mellon.

• Work under the pressure of deadlines, solicitation and dollar goals.

• Prioritize work and manage multiple tasks simultaneously.

• Participate in all aspects of the gift cycle: (1) to initiate contacts with potential donors; (2) to determine the capacity and inclination of potential donors to make a gift or pledge; (3) to develop and execute appropriate cultivation strategies for prospective donors, including working with advancement colleagues, volunteers, faculty and university leadership; (4) to move prospective donors in a deliberate and timely fashion toward solicitation; (5) to make solicitations when appropriate; (6) to close gifts and pledges in a swift manner; (7) to maintain stewardship contacts with donors.

In addition, you should demonstrate:

• Excellent verbal and written communication skills.

• Adherence to the highest ethical standards, with an empathetic disposition, perseverance, optimistic and positive attitude, and sensitivity to the needs and feelings of others.

• Interest in all aspects of education and a dedication to promoting the university's fundraising priorities through developing excellent working relationships with university const