Lead Grants Management Analyst (Pre Award) - Hybrid Onsite/Remote

The Lead Grants Management Analyst (Pre-Award) is responsible for providing comprehensive pre-award research administration support to investigators and administrators, ensuring the successful and timely preparation and submission of clinical research proposals to federal, state, foundation, and industry sponsors. This position serves as a trusted research administration professional within the Research Intelligence Office of Sponsored Research (OSR), delivering high-quality service in a fast-paced, deadline-driven environment. The incumbent will guide investigators, administrators, and staff through the proposal process, ensure compliance with institutional and sponsor requirements, support negotiation of select low-risk agreements, and collaborate with internal offices, including the Corporate and Foundation Giving Office, on related funding opportunities.   Description for Internal Candidates    

Job Description

The Lead Grants Management Analyst (Pre-Award) is responsible for providing comprehensive pre-award research administration support to investigators and administrators, ensuring the successful and timely preparation and submission of clinical research proposals to federal, state, foundation, and industry sponsors. This position serves as a trusted research administration professional within the Research Intelligence Office of Sponsored Research (OSR), delivering high-quality service in a fast-paced, deadline-driven environment. The incumbent will guide investigators, administrators, and staff through the proposal process, ensure compliance with institutional and sponsor requirements, support negotiation of select low-risk agreements, and collaborate with internal offices, including the Corporate and Foundation Giving Office, on related funding opportunities. 

 Job Responsibility

1. Proposal Preparation & Submission  

• Provide pre-award administrative guidance and oversight to investigators and administrators seeking external funding. 

• Review proposals for accuracy and compliance with sponsor and institutional policies; coordinate required internal approvals. 

• Assist investigators with proposal development, budget preparation, and supporting documentation (e.g., Other Support, Current & Pending Support, biosketches). 

• Serve as institutional contact for sponsor submission systems (e.g., Grants.gov, NIH ASSIST, NSF Research.gov, eRA Commons). 

• Coordinate Just-in-Time requests, budget revisions, and pre-award compliance checks. 

• Manage cost-sharing commitments and ensure accurate documentation. 

• Facilitate proposal submissions to the appropriate entity in accordance with requirements. 

 

2. Contracting & Agreements  

• Support the review and negotiation of low-risk agreements such as FDP subawards and unfunded research agreements. 

• Partner with OSR colleagues and institutional offices to ensure terms conform to policy and protect institutional interests. 

• Serve as a liaison with external sponsors for pre-award agreement-related matters. 

 

3. Funding Opportunities & Outreach  

• Collaborate with Corporate and Foundation Giving and other partners to identify, promote and disseminate funding opportunities and engage the research community through outreach, briefings, and strategic communications, including website content and bulletins. 

 

4. Training, Compliance, and Process Improvement  

• Provide direction, procedural training, and assistance to investigators and administrators on pre-award policies, procedures, processes, and sponsor requirements. 

• Participate in professional development activities, including sponsor webinars, conferences, and training opportunities, to remain current with evolving sponsor policies and systems. 

• Contribute to continuous improvement of OSR pre-award workflows, policies, tools, and systems (including Huron and other electronic research administration systems). 

• Assist in onboarding and mentoring new pre-award staff, as needed. 

 

5. Team & Institutional Support  

• Participate actively in OSR team meetings and cross-unit collaborations to support coordinated research administration services. 

• Provide coverage and backup support to other OSR team members during high-volume periods, absences, or staff transitions. 

• Support OSR’s mission and service goals through collaboration and shared responsibility. 

 

6. Leade