Temporary Administrative Assistant

ABOUT THE ROLE

 

PURPOSE Under direct supervision, provides a variety of administrative and clerical support services to an organizational unit. Projects a professional company image through in person and phone interaction.

 

WHAT YOU'LL BE DOING

 

●    Demonstrates a commitment to communicating, improving and adhering to safety policies in all work environments and areas.
●    Ensures that all work is conducted in compliance with all administrative policies and procedures.
●    Provides excellent customer service to employees, external customers, vendors and visitors. Exceeds both internal and external customers’ expectations of service.
●    Ensures quality control of work by developing clear, error-free documents to achieve a credible and professional presence in all written and electronic communication.
●    Prioritizes work to ensure that Manager is provided all relevant business information with accuracy and timeliness to be able to positively impact the business.
●    Ensure that safety, compliance and environmental requirements are followed within the department.
●    Types memos, edits and proofreads correspondence, forms and reports. Copies, routes and distributes correspondence and reports as requested. Files and retrieves documents, records and reports. Maintains records and management systems.
●    Assembles relevant data and compiles information as directed to meet deadlines. Answers telephone and screen calls, schedules meetings and appointments. May open and distribute mail.
●    Performs general office duties such as ordering supplies, processing purchase orders, updating department phone lists, etc. May assist with overflow work from other administrative/executive assistants and files in for the office receptionist as needed.. Arranges travel following general instructions; checks with supervisor in making significant changes. 

 

In the office only. Would work 4 days a week. possibly 5 if needed. The position will handle the mail, scan and record tax assessments, prepare tax payment requests for property taxes, resolve simple tax notices, and handle refund coding and deposit checks.  Other duties as assigned, but all will be administrative tasks.  

 

WHAT WE ARE LOOKING FOR

 

•    Required Education: High School diploma/GED
•    Required Work Experience: 2-4 years
•    Required Computer and Software Skills: Intermediate computer skills in SAP, word processing and spreadsheets. Multi-line telephone system, PC, Printer, Fax Machine, Copier, Postage Machine and LCD Projector
•    Additional Requirements:
•    Excellent oral and written communication skills.. Ability to professionally interact with personnel and external customers.
•    Detail oriented with the ability to handle multiple tasks at one time.
•    Fosters Teamwork and Cooperation
•   Individual must enjoy project and secretarial work, have the ability to multi-task and provide support to organization-wide initiatives as needed.
 

WHAT WE OFFER
●    Competitive salary 
●    Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings
●    Medical, Dental, Disability and Life Insurance coverage 
●    Holistic Health & Well-being programs 
●    Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care
●    Vision and other Voluntary benefits and discounts
●    Paid time off & paid holidays 
●    Paid Parental Leave (maternity & paternity)
●    Educational Assistance Program
●    Dress for your day

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