APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Stuckeman School of Architecture and Landscape Architecture at Penn State invites applications for the position of Administrative Support Manager. This critical leadership role provides high-level administrative oversight and support to ensure the efficient operation of the School, which includes the departments of Architecture, Graphic Design, and Landscape Architecture.

Position Overview

Reporting directly to and supporting the School’s Director, the Administrative Support Manager is responsible for managing daily operations, supervising administrative staff, coordinating events, and supporting strategic initiatives.

The Administrative Support Manager will utilize proactive problem-solving, along with exceptional organizational and collaboration skills to complete this position’s responsibilities, which include but are not limited to:

• Lead and supervise administrative staff and part-time employees

• Perform complex and confidential administrative duties

• Provide administrative support to the School’s Director on matters such as complex projects, events, and programs.

• Coordinate communications and logistics for the Stuckeman School Advisory Board and collaborate with the College's Office of Development and Alumni Relations.

• Provide calendar support to the Director and School.

• Manage building access and coordinate facilities and equipment needs in collaboration with the College's Facilities Office.

• Compile and analyze data for a variety of reports, grants, contracts, programs, and internal assessments.

Qualifications

• Demonstrated experience working with administrative leadership, preferably in an academic or similarly complex environment

• Excellent proficiency with Microsoft Office 365, including Microsoft Teams

• Excellent communication, organizational, and interpersonal skills

• Outstanding attention to detail and a commitment to accuracy and confidentiality

• Ability to manage multiple tasks on schedule to meet designated timelines

• Ability to work collaboratively with stakeholders and navigate conflict resolution; inclusive and respectful when working with others