Administrative Assistant -Technology

Job Title: Administrative Assistant -Technology

Location: Cambridge, MA, Bridgewater, NJ

About the Job

Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world.

Are you passionate about technology and thrive in dynamic, fast-paced environments? We're seeking an exceptional Executive Assistant to join our cutting-edge technology department at Sanofi. The role is not your typical administrative role – it's an opportunity to be at the heart of innovation, supporting our Digital Leadership and playing a crucial part in driving our digital transformation initiatives.

As the Executive Assistant to Digital Technology, you'll be more than just a support role; you'll be an integral member of our technology leadership team. Your position will be pivotal in maintaining operational excellence and serving as a key interface to team members, internal and external contacts, and stakeholders. You'll establish and maintain the professional interface and impression of our technology function, ensuring smooth operations across our global network.

In this multifaceted role, you'll perform administrative, business-supportive, technical, and clerical tasks internationally, bridging different site locations worldwide. Your responsibilities will extend beyond traditional executive support, encompassing:

• Providing comprehensive administrative support to the Head of Technology and other key leaders

• Managing complex schedules and coordinating high-level meetings across time zones

• Arranging international travel and handling expense reporting

• Facilitating effective communication within the team and with external partners

• Offering ad hoc support as needed to ensure the technology department runs seamlessly

This position offers a unique blend of traditional executive support and technology-focused responsibilities. You'll have the chance to immerse yourself in the world of healthcare tech, gain insights into emerging technologies, and play a key role in supporting initiatives that have a global impact on patient care.

We're looking for a proactive, tech-savvy professional who can anticipate needs, solve problems creatively, and navigate the complexities of a global pharmaceutical company. Your ability to juggle multiple tasks, communicate effectively across cultures, and maintain discretion with confidential information will be crucial to your success in this role.

If you're ready to take on a challenging position at the intersection of administration and technology and you're excited about contributing to the operational excellence of a world-class tech team, we want to hear from you.

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?

Main Responsibilities:

• Partner to Digital Leadership members in business operations

  • Capture and prioritize non-routine needs on a real-time basis, as well as keeping track of manager’s due dates for tasks and action items for on time completion

  • Serves as confidential liaison on highly sensitive issues to other senior executives and members of the Digital team

  • Proactively anticipates manager’s needs and prepares accordingly

  • Provides routine administrative support and maintains files according to business standards. 

  • Interface regularly with Tech team to complete tasks

• Meeting Planning, Scheduling and Travel

  • Meeting planning, including coordinating on-site and off-site meetings with internal and external stakeholders/customers.  Arrange and provide support for meetings

  • Maintains calendars, constantly monitors electronic and telephonic communications, handling and responding to correspondence on behalf of manager with internal and external customers

  • Manages the agenda preparation and minutes for assigned meetings

  • Coordinates travel arrangements including registrations and liaison with the travel department for team members and international visitors

  • Prepares expense reports, as well as reviewing staff expense reports for compliance and proper submission of documentation prior to m