Administrative Assistant

The Company

Imerys is the world’s leading supplier of mineral-based specialty solutions for the industry with €3.6 billion in revenue and 12,400 employees in 40 countries in 2024. The Group offers high value-added and functional solutions to a wide range of industries and fast-growing markets such as solutions for the energy transition and sustainable construction, as well as natural solutions for consumer goods. Imerys draws on its understanding of applications, technological knowledge, and expertise in material science to deliver solutions which contribute essential properties to customers’ products and their performance. As part of its commitment to responsible development, Imerys promotes environmentally friendly products and processes in addition to supporting its customers in their decarbonization efforts.

Imerys is listed on Euronext Paris (France) with the ticker symbol NK.PA.

The Position

Administrative Assistant

Job Summary

Admin Support

Description

• Daily filing of plant reports.

• Scan Site-Specific/ Safety documents

• Set up Site-Specific videos for all contractors/visitors 

• Ensure the front office and hallways are kept clean and in order daily.

• Stock break room daily and ensure it is in order

• Ensure bathrooms are kept clean and in order

• Manage office supply room. Do monthly inventory and order supplies as needed.

• Ensure PPE Supply closets are kept clean and in order.

• Assist in managing site visits. Responsible for ordering meals and ensuring there is enough PPE for visitors. Coordinates with Plant/Operations Manager.

• Manages tags for company vehicles

• Manage incoming and outgoing mail

• Assist Operations Manager with sorting documents, printing and mailing time sensitive documents.

HR Support

• Description

  • Assist with any special projects or events.

  • Sort and distribute pay stubs to respective Supervisors.

  • Manage monthly Birthday Celebrations.

  • Any other requested help.

• Quality Support

• Description

• • Coordinates with and Assists Quality manager to ship product samples.

  • Collects and Enters necessary info into shipping tool to produce shipping labels and tracking data.

  • Prepares samples for shipment and verifies they are picked up by the delivery person.

  • Processes end of day report and any other needed info. regarding samples.

• Logistics Support

• Description

• Process Daily Report 

• Highlight and flag any problem BOLs and Log them to be fixed

• Fix BOLs/contact CS for assistance fixing BOLs 

• Organize/File BOLs

• Pull previously filed signed BOLs for Taylor/CS

• Print BOLs and COAs for Customers if directed by CS

• Update MHI Truck Log (check every Sales Order # including weights/batches)

• Update ‘Exceptions’ in TMX

• Monitoring/replies MHI Dock Appointment email inbox 

• MHI Dock Appointment Chart (EOD) 

• Daily picked orders/dispatch from SAP Bagging schedule 

• Enter mine reports as they come in (2-3 times per week)

• Production Supp