Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Location: Cambridge, MA

About the Job

Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world.

As Executive Administrative Assistant you’ll provide executive support to the VP, Ethics & Business Integrity (“EBI”) North America and Global Specialty Care, to enhance the executive’s effectiveness by providing direct and indirect support to improve the overall efficiency of their role, as well as the roles within these departments. Work is generally administrative and covers a wide range of activities and projects. Proactively ensures smooth and efficient flow of day-to-day operations. Multiple demands are common and require a high degree of flexibility, judgment, and organizational and technical skills. Responsibilities will include but not be limited to managing key projects, booking and managing national and international travel, expense reporting, organizing meetings, and administrative support for critical departmental activities. High level of interaction with Senior Management Level executives, external partners, and consultants.

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?

Main Responsibilities:

• Manages multiple, often conflicting, priorities in a fast-paced and demanding environment.

• Fulfills scheduling and coordination, document development, and on-site administrative support.

• Proactively manages calendars, schedules meetings, organizes events, manages domestic and global meeting logistics, and arranges domestic and international travels with both internal and external parties. Ensures efficient and compliant processing of expenses.

• Creates, updates and revises PowerPoint presentations, department intranet site, etc.

• Provides ad hoc support for EBI projects

• Maintains and establishes regular contact with relevant Sanofi executives and their assistants.

• Exhibits exemplary behaviors that facilitate and enhance performance of all Sanofi and top-level management.

• Model all Play-to-Win behaviors and contribute to a positive and inclusive culture.

• Prioritizes and executes tasks with minimal direction or supervision.

• Provides a positive presence and excellent support with communications and meetings in person.

• Maintains a high level of confidentiality and professionalism due to the nature of work relating to potential future initiatives/projects with significant impacts on Sanofi globally.

• Ensures timely status of projects under the control of the area executive.

• Establishes workflow priority based on assessment of tasks and consideration of interdepartmental needs. Ad hoc project support as needed by leadership team members.

• Interfaces with important functions such as P&C, Finance (incl. Procurement), Facilities, and Digital/IT. Prepares documentation for payment of vendors, consultants, and suppliers; submit SOW and track lifecycle of submission thru execution of Purchase Orders; respond to inquiries from accounts payable and payees.

• Uses tact, diplomacy, sound judgement, and informed decision making to ensure the on-going operation of the business area.

• Requires high degree of business acumen. External contacts involve regular association and establishing business relationships with high level executives and senior management from other companies both domestic and international.

About You

PREFERRED QUALIFICATIONS

• 5+ years executive administrative experience

• High level of proficiency in using technology including Microsoft Office Suite (particularly Outlook, Teams, PowerPoint, Word and Excel). High level of proficiency in scheduling and operating Zoom meetings. Experience with SharePoint content administration.

• Familiarity with pharma industry and business organization

• Experience supporting senior-level business leaders

• Excellent verbal and written communication skills

• High ethical standards, maintains confidentiality

• Ability to work independently and proficiently in a global, multi-site, multi-nat