Director, Grant Administration

Salary and Benefits

PLEASE NOTE:  The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $110,000 per year to $120,000 per year.

This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President.

The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans.  The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. 

Classification

Administrator II

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Under the general direction of the Associate Vice President of Research, Sponsored Programs, and Graduate Studies the Director of Grant Administration is responsible for leading and managing day-to-day operations in pre and post-award grant administration functions, ensuring the campus is following and in compliance with all Federal, State, CSU and campus policies and procedures for the conduct of research and administration of sponsored projects, as well as funder guidelines. This position oversees both pre-award and post-award staff, student assistants and part-time staff assigned to or who support post-award/ORSP functions. Unit functions include but are not limited to: proposal submissions, award transitions, award acceptances and ongoing day-to-day management, subaward and subrecipient management, monitoring grant budgets, expenditures, purchase and hiring, procurement, and fiscal reporting.

The Director of Grant Administration establishes, implements, reviews, analyzes, and continuously prepares, updates, and improves written policies, procedures, and training for functions and compliance requirements for sponsored programs award management. This work is done in conjunction with the University's Administration and Finance staff and the Associate Vice President. This position communicates information, recommendations, and approvals to Principal Investigators (PIs) and their project staff; provides technical and analytical recommendations as they relate to and enhance office operations; updates, maintains, compiles, and prepares written policies, procedures, and reports; and provides sponsored programs post-award compliance and management assistance to PIs, staff, and administrators. The Director collaborates with division and departmental staff across campus.

Responsibilities

Pre-award:

• Oversee the pre-award staff to assist/guide faculty with pre-award proposal submission support which includes clarifying proposal submission and funding guidelines, budget development of grant proposals, internal routing for approval, and the timely submission of proposals to the external sponsors.
• Conduct final review of proposals prior to submission to ensure all levels of compliance including with university budgeting and fiscal accounting processes, procedures and requirements.
• Ensure that ORSP files for record keeping contain required documentation of compliance.
• Review of incoming award notifications, contracts, and subco