Fundraising Assistant

350.org is looking for a detail- oriented Fundraising Assistant who will be responsible for coordinating and managing day-to-day administrative activities of the Fundraising Team. 

About 350.org

350.org is building a global grassroots movement to solve the climate crisis. Our online  campaigns, grassroots organizing, and mass public actions are led from the bottom up by  thousands of volunteer organizers in over 188 countries. 350.org works hard to organize in a new  way—everywhere at once, using online tools to facilitate strategic offline action. We want to be  a laboratory for the best ways to strengthen the climate movement and catalyze transformation  around the world. The values that guide and drive our work are listed here.  

350.org is an equal opportunity employer. 350.org strives to be an inclusive and  collaborative group of people who bring a variety of approaches to the work we do. We’re  committed to the principles of justice, and we try to build a safe workplace where everyone  is treated fairly and enjoys working together. We value new perspectives, ideas of all sorts,  and different ways of working. Diverse perspectives and experiences improve the way  350.org carries out our work – including what we decide to work on and how  creatively/effectively we do that. We do our best to make staff positions accessible to all potential team members, regardless of race, national origin, ethnicity, age, disability,  assigned gender, gender expression or identity, sexual orientation or identity, religion or  creed, veteran status, marital or parental status, and genetic information. We also strive to  include team members in communities most impacted by climate change or impacted by  other kinds of environmental, social, and economic injustice.  

About the Fundraising Assistant: 

The Fundraising Assistant is responsible for coordinating and managing day-to-day administrative activities of the Fundraising Team and acts as an assistant to Director of Global Fundraising, who is based in Europe.This individual has sound judgment and is detail-oriented, organized, flexible and thrives in a fast-paced environment. As 350.org is a global organisation, willingness to work outside regular working hours and travel on occasion is needed.  

Essential Duties:  

• Enter incoming donations data into Salesforce and document, track, and run reports, including processing checks and uploading data from third party donation websites, stock gifts, matching gifts, and bequests (Note: focus of role is on data entry for Fundraising Team); 
• Prepare and send thank you notes and donation receipts to donors in a timely fashion, including per traditional mail; 
• Encourage monthly supporters to continue giving by emailing and calling them when their credit card expires; 
• Manage the Fundraising team’s email inbox and and Google Voice, respond to all donor questions; 
• Maintain accurate notes for Fundraising team meetings; 
• Additional admin work for general org as needed, a few times per year; 
• Helping with scheduling for team hiring processes, onboarding, and team meetings; 
• Manage End of Year busy donation season (including assisting with hiring, training, and managing temp); 
• Evaluate potential new 3rd party donation websites/ services 
• Coordinate purchases of Fundraising team materials (such as letterhead), manages timely processing of invoices for vendors and consultants; 
• Evaluate and offer suggestions for improving current processes; 
• Manage and review grant agreements, ensuring they are signed and approved, returned and filed; 
• Manage and file all grant documents; 
• Proofread other team members’ work when needed;
• Perform other tasks assigned by the Director of Global Fundraising.

Minimum Requirements:  

• Bachelor’s Degree or equivalent experience  
• Minimum of three years related work experience  
• Excellent time management and organisational skills 
• Excellent verbal and written communication skills  
• Proficient in Google Platforms and Microsoft Office Suite 
• CRM database system(s) experience a plus, preferably Salesforce  
• Experience working in administrative roles
• Competencies and skills related to racial justice and equity

Other Skills:  

• Experience with ActionKit a plus 
• Excellent time management and able to manage competing priorities  
• Ability to maintain confidentiality and protect confidential information 
• Experience communicating with donors a plus 
• Strong commitment to climate justice and other environmental and social issues 

D