Executive Assistant - Law Firm (ZR_19078_JOB)

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Client Timezone: Altamonte Springs, Florida USA

Responsibilities:

• Manage and prioritize multiple email accounts, handling up to 500 emails daily across various professional commitments
  
• Create concise yet comprehensive daily summaries of activities and action items
  
• Schedule and coordinate meetings, phone conferences, and travel arrangements
  
• Serve as the primary point of contact, managing communications with clients, board members, and staff
  
• Organize and prioritize tasks across the law firm, title company, and professional association duties
  
• Utilize legal software (My Case) and communication platforms (Slack, Gmail) to optimize workflow
  
• Screen phone calls and emails, identifying high-priority items and potential high-value clients
  
• Perform administrative tasks including data entry, research, and document preparation
  
• Coordinate travel logistics, make dinner reservations, and handle other personal assistant duties
  
• Proactively identify areas for process improvement and implement innovative solutions
  

Requirements:

• Proven track record as an executive assistant within a legal environment
  
• Proficiency in Gmail, Slack, and ability to quickly master new software platforms
  
• Exceptional organizational and time management skills
  
• Outstanding written and verbal communication abilities
  
• Unwavering commitment to confidentiality and high standards of professional conduct
  
• Self-motivated with a proactive approach to problem-solving
  
• Flexibility to align with Eastern Time Zone business hours
  
• Familiarity with legal terminology and processes is highly advantageous
  

Scope:

• Manage communication and scheduling for a law firm, title company, and board member responsibilities
  
• Organize and prioritize tasks across multiple business entities and professional commitments
  
• Handle sensitive and confidential information related to legal cases and business operations
  
• Coordinate with various stakeholders including clients, staff, and board members
  
• Provide comprehensive administrative support to streamline executive’s professional and personal tasks
  
• Monday to Friday, 9am to 6pm Eastern with an hour unpaid break

• May qualify for a Premium Executive Assistant Certification, which could lead to a pay increase.
  
• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job