Administrative Assistant

At The Salvation Army we honor the unique perspectives and contributions of every individual. We are dedicated to fair pay practices, ensuring equal compensation for equal work, regardless of gender, race, or other factors. Be part of something meaningful. Whether you're supporting those in need, assisting with disaster relief, or working in areas like finance or fundraising, each role offers a chance to make a lasting impact. If you're looking to align your career with your values, explore opportunities at The Salvation Army and help us create a brighter, more inclusive future for all.

 

Central Territory Headquarters LI

 

Compensation Range: $29.20 to $39.51/hr., based on

experience.

 

Job Objective: 

This position assists with the efficient and effective operation of the Business Administration Section through complex administrative and clerical support.  The position requires handling of confidential personnel and financial matters, adapting to frequent changes in priority of the workflow. While reporting to the BA, this position will directly support the Director of Investor Relations and Business Compliance (DIRBC) as a shared administrative assistant. This position functions with very little direct supervision.

 

Essential Functions:

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job related responsibilities and tasks may be assigned.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

 

• Compose correspondence for the Secretary for Business Administration (SFBA)
• Maintain SFBA’s calendar and schedule appointments
• Answer phone and provide assistance to callers
• Prepare SFBA’s monthly Itinerary for Chief Secretary’s office
• Arrange travel and housing for SFBA and DIRBC as needed.
• Manage SFBA bring-up files
• Assist in the preparation and follow up of documents for the National Business Administration Conference as well as any commissions so assigned.
• Assist with administrative tasks as needed for the Director of Investor Relations and Business Compliance DIR/BC
• Process incoming communications and determine proper distribution to Business Section staff, as appropriate
• Direct or complete items received in the USC Business mailbox that are time sensitive, require special handling or are high priority correspondence, particularly when related to matters of urgency or confidentiality for the Territorial Commander, Chief Secretary or SBA
• May be required to render decisions in unusual or priority situations, consulting with the SBA or DIR/BC, as necessary.
• Proofreads, reformats and edits business correspondence prepared by Business Section department heads under the Chief Secretary’s signature.
• Compiles and organizes information and materials from internal and external sources, distributing items to department heads and commands as appropriate.
• Distributes excerpts of Commissioners Conference minutes to appropriate Business Section departments, THQ departments as requested or appropriate.
• Assist SBA in administration of personnel issues and practices:
• Maintain files for Section officers, department head and office staff employees vacation.
• Remind BA of deadlines of ADP.
• Maintain the Business Section listings in the Disposition of Forces annually or as needed
• Serve as a liaison for the SBA with Cabinet Secretaries, Commands Heads and Department Heads
• Coordinate distribution of correspondence related to highly confidential materials (BOT matters, law suits, Personnel matters, Insurance matters and contracts)
• Perform general clerical duties to include but not limited to: emails, photocopying, faxing, scanning, mailing, filing and retrieving corporate documents, records and reports, sharing in calendars as staff request meetings.
• Process agenda items for various councils/committees from SBA and DIRBC.
• Provide business section research as needed
• Receive revision and updates to Minutes from various Councils/Committees and process for Cabinet and Territorial Finance Council ap