Administrative Coordinator- Talent Development & Inclusion (TD&I) /Talent Acquisition & Mobility

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

Gilead Sciences, Inc. is a research-based biopharmaceutical company founded in 1987. Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives. Our worldwide staff is a close community where you can see the tangible results of your contributions, where every individual matters, and everyone has a chance to enhance their skills through ongoing development. Our scientific focus has resulted in marketed products that are benefiting hundreds of thousands of people, a pipeline of late-stage drug candidates, and unmatched patient access programs to ensure medications are available to those who could otherwise not afford them. By joining Gilead, you will further our mission to address unmet medical needs and improve life by advancing the care of patients with life-threatening diseases.

Administrative Coordinator- Talent Development & Inclusion (TD&I) /Talent Acquisition & Mobility

Location: Foster City, CA based role

About the Role:

We are seeking an experienced, highly organized, and proactive senior administrative professional to provide administrative support to the Vice President of Talent Development & Inclusion as well as the Vice President of Talent Acquisition & Mobility, and their respective leadership teams.  The position will be based in Foster City, CA and will have a high level of visibility in the organization.

Key Responsibilities:

Team Support:

• Schedule meetings and workshops.

• Process expense reports, compose correspondence, and format documents as needed.

• Collaborate with Admin Coordinators within the Global HR team and across Gilead to ensure cohesive support.

• Provide logistical support for departmental meetings and events.

• Assist in organizing team events and special projects.

• Support team onboarding processes as needed.

Day-to-Day Management:

• Manage calendar for VPs of TD&I and Talent Acquisition.

• Maintain confidentiality and sensitivity in handling documents and information.

• Process accounting requests, including purchase orders, vendor on boarding, and invoice processing.

• Track budgets, invoices, and reconcile financial data in collaboration with finance monthly.

• Engage and own office space planning for both teams.

• Ensure adherence to compliance standards and company policies in all