Chief Accountant - General & Admin.

HeartShare Human Services of New York, a distinguished non-profit organization, is currently seeking a highly skilled and experienced Chief Accountant to provide fiscal oversight.  The Chief Accountant will play a vital role in analyzing and interpreting complex financial data while ensuring compliance with all internal and external accounting requirements.

Position Summary

The Chief Accountant – (G&A) is responsible for overseeing the Accounts Payable operations and related accounting functions within HeartShare’s General and Administrative (G&A) division.  This position ensures timely, accurate, and compliant processing of payments, vendor management, and financial reporting in accordance with GAAP and organizational policies.  The Chief Accountant serves as a key liaison between the Finance department and other departments, ensuring strong internal controls, effective workflow, and adherence to fiscal accountability standards.

Primary Responsibilities and Essential Functions of Position

• Oversee all aspects of the Accounts Payable function across multiple subsidiaries, including invoice processing, vendor payments, and expense allocations.
• Ensure compliance with organizational policies, internal controls, and GAAP standards in all payable-related transactions.
• Review and approve invoices, journal entries, and reconciliations for accuracy and completeness.
• Manage month-end, quarter-end, and year-end close processes related to A/P, including accruals, reconciliations, and financial reporting.
• Monitor and reconcile vendor accounts, resolving discrepancies, and maintaining positive vendor relationships.
• Support the Vice President of Finance – G&A with cash flow management, payment scheduling, intercompany transactions, and expense forecasting.
• Lead efforts to improve A/P efficiency through automation, workflow optimization, and process standardization.
• Coordinate with Procurement, Accounting, and Program Management teams to ensure proper expense coding and allocation.
• Assist with the preparation of various external reports related to banking and funder reporting.
• Prepare documentation and assist with internal and external audits, providing supporting schedules and analyses.
• Supervise, train, and mentor accounting staff responsible for A/P functions while promoting accuracy, accountability, and professional growth.
• Contribute to the implementation and maintenance of financial systems (e.g., NetSuite, Kissflow) and other technology initiatives.
• Support special projects and other finance-related duties as assigned by the Vice President of Finance – G&A.

Knowledge, Skills, and Abilities

• Strong understanding of GAAP and internal control principles.
• Excellent analytical and problem-solving skills.
• High attention to detail and accuracy.
• Strong leadership and communication skills with the ability to collaborate across departments.
• Proven ability to manage multiple priorities and meet deadlines.
• Advanced Excel and financial reporting skills.

Experience

• Bachelor’s degree in Accounting, Finance, or a related field required; CPA or MBA preferred.
• Extensive experience in financial management, accounting, and fiscal oversight in a multi-subsidiary non-profit organization.
• 7–10 years of progressive accounting experience with a strong emphasis on Accounts Payable operations.
• Prior supervisory experience required.
• Strong knowledge of Generally Accepted Accounting Principles (GAAP) and other relevant accounting standards.
• Proficiency in NetSuite or comparable ERP systems; experience with workflow automation tools (e.g., Kissflow) is a plus.
• Demonstrated ability to work collaboratively.
• Detail-oriented, organized, and capable of multitasking in a fast-paced environment.

Benefits 

At HeartShare we offer a comprehensive benefit package based on full-time/part-time status. You can expect: 

• Rewarding Work in a team environment.
• Pa