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Administrative Assistant, Career Development Center
Alfred UniversityAlfred, NY, United Statesfull_timeVerifiedPosted 6 Aug 2024
š° $36,000/yr($34,000/yr ā $36,000/yr)
About the role
Reporting to the Director, the Administrative Assistant for the Career Development Center will manage the daily operational functions of the CDC and serve as the primary administrative support for the department. The Administrative Assistant manages Cheryl's Closet, an on-campus professional clothing resource for students, and supervises 1-2 interns. Candidates must demonstrate an ability to work with a diverse student population and serve as an advocate for that diversity.
Rate:Ā $17.00-$18.00 per hour, 35-hours per week
Essential Functions:
Rate:Ā $17.00-$18.00 per hour, 35-hours per week
Essential Functions:
- Act as the primary administrative support to the Career Development Center staff
- Manage all aspects of the front office, welcome visitors to the Center, check in students, assist with scheduling appointments, and manage office supply inventory
- Assist with coordinating event logistics, host employers and alums, and coordinate meals, parking, and accommodations for periodic student engagement events and significant recruitment events, including two all-industry on-campus career fairs
- Oversee student intern(s) and the organization of Cheryl's Closet, receive donations, correspond with contributors, manage inventory, and assist with appointments
- Contribute to maintaining the Center website, career readiness resources, and communications (i.e., social media channels, newsletters, calendars, etc.), guaranteeing all information is updated and accurate
- In coordination with the Center director, oversee departmental operational and proprietary budgets, including endowment, gifts, and discretionary accounts, and assist with compiling, analyzing, and distributing reports, including engagement reports, outcomes, etc
- Support the Center staff with Handshake (online job board and career services portal) administration, appointment management, employer approvals, event approvals, and maintenance
- Serve as the primary liaison with Information Technology Services (ITS) to ensure all office equipment (i.e., phones, computers, printers, etc.) and coordinate with ITS for any service requests
- Support and assist in creating intersections for faculty, staff, and students that will assist in transforming people's lives
- Support and assist in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and students
- Maintain a commitment to diversity, equity, and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff, and students and expanding access to the AU experience
- Maintain a safe working environment within and around their facilities and associated equipment and supplies, including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment
- Participate in all required assigned training, including safety training, and will comply with safety rules, regulations, and protocols
- Effective written and oral communication skills
- Contribute to the University's overall success by performing other duties as assigned
- Other duties as appropriate
- Formal Education:
- Associate degree in business, human resources, liberal arts, or equivalent experience
- Experience:
- Experience in a professional, administrative environment. Previous administrative experience is required; a minimum of two years of related experience is preferred
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