Recruiting & Office Coordinator

Recruiting Coordinator: (approximately 50-60%)

• Post job openings on internal and external platforms 
• Source candidates through job boards, social media, referrals, and networking events
• Schedule and confirm interviews with candidates and hiring teams 
• Coordinate logistics for virtual and in-person interviews, including travel arrangements when needed 
• Serve as a point of contact for candidates throughout the hiring process
• Provide timely updates, feedback, and next steps to candidates, hiring managers and recruiting team
• Help maintain accurate records in the applicant tracking system (Jobvite)
• Track candidate progress and hiring metrics to support reporting and compliance
• Assist with pre-employment paperwork and background checks
• Coordinate onboarding schedule and ensure a smooth handoff to HR and hiring managers
• Identify and implement improvements to streamline the recruiting process
• Support employer branding initiatives and candidate experience enhancements 
• Help organize hiring events

• Support and work the HR and leadership team to perform office based administrative tasks
• Answer, screen and redirect all incoming phone calls. Provide information to callers if possible
• Professionally greet all incoming employees and guests
• Assign and maintain employee and visitor badges
• Process and distribute incoming and outgoing mail, couriers, faxes for all departments 
• Manage and prepare conference rooms for meetings, order breakfast, lunch, dinner, and refreshments for clients/employees as needed
• Order and fill kitchen supplies, and ensure kitchen is tidy and properly maintained
• Ensure office supplies are ordered, stocked, and maintained
• Process office related invoices through Concur, our accounts payable system
• Assist in organizing and onsite company events or functions  
• Submit and manage all building requests through the building portal 
• Protect the security and privacy of Absolute and its customers

• 1-2 years of administrative or office management experience, or transferable experience is preferred
• Ability to provide clear communication verbally or in written text to resolve issues and answer questions 
• Ability to communicate effectively in verbal and written 
• Aptitude to learn quickly and take on new tasks, where requested 
• Comfortable working in a fast-paced environment