Research Administrative Assistant

Position: Research Administrative Assistant
Location: East Orange, NJ (AHBPCE – Airborne Hazards and Burn Pits Center of Excellence)
Work Environment: Primarily remote, with possible on-site work at NJ WRIISC/AHBPCE as needed
Status: Contingent Upon Contract Award

Knowesis is currently seeking a Research Administrative Assistant to provide essential administrative and research coordination support at the VHA Airborne Hazards and Burn Pits Center of Excellence (AHBPCE). This role is critical to ensuring smooth day-to-day operations of research activities and participant engagement.

The Research Administrative Assistant will support research teams by managing scheduling, organizing documentation, coordinating meetings, and ensuring timely communication with Veterans and stakeholders. This role requires excellent organizational skills, strong attention to detail, and the ability to provide high-quality customer service in a research and healthcare environment.

To be eligible for this position, candidates must possess U.S. Citizenship without the need for sponsorship, both now and in the future. Applicants without proof of U.S. Citizenship will not be considered due to the position’s security requirements.

  The Job Duties and Responsibilities include but are not limited to the following:

 

• Schedule and confirm appointments for research participants.
• Prepare and organize study documents, including consent forms, protocols, and participant materials.
• Act as a liaison between study teams and participants, providing updates and answering inquiries.
• Arrange meetings and conference calls for research staff, preparing agendas and recording minutes.
• Monitor and respond to electronic communications, directing inquiries appropriately.
• Provide information about Center programs and activities to Veterans and stakeholders.
• Manage shared calendars for clinical assessments and research visits to optimize scheduling.
• Maintain accurate records of correspondence, visitor logs, and appointments.
• Monitor office supply levels and process orders as needed.
• Perform general clerical tasks including photocopying, faxing, mailing, and filing.
• Support coordination of office and research operations to ensure efficiency.
• Attend weekly AHBPCE staff and project-specific meetings, contributing input and feedback.
• Complete required VHA training, including VA Privacy, Security Awareness, and Collaborative Institutional Training Initiative (CITI) certification.

 

Required Qualifications: 

• High school diploma (minimum)
• At least three (3) years of administrative experience in a similar role
• Strong organizational skills with proficiency in data entry and office systems
• Customer service experience with demonstrated professionalism in communications
• Favorable background check

 

Knowesis is committed to providing equal employment opportunities to all individuals based on merit and qualifications. We prohibit discrimination in all aspects of employment as required by Title VII of the Civil Rights Act and other applicable federal laws. Our company values all applicants and employees and fosters a work environment where everyone is treated with respect and dignity.