Term Project and Event Coordinator: Prenatal-to-3 Policy Impact Center

Prenatal-to-3 Policy Impact Center – Project and Event Coordinator 

Job Description Summary:

The Prenatal-to-3 Policy Impact Center aims to accelerate states’ equitable implementation of evidence-based policies that help all children thrive from the start. The Center’s policy team includes three distinct, but closely-connected functions related to the Center’s state-level policy expertise, analysis, and support for states: policy research, state policy, and state relations. The policy team’s state relations team shapes policy action through strategic engagement and relationship building with state leaders and national partners. We are seeking a highly organized, detail-oriented project and event coordinator to support the overall work of the state relations team and collaborate across teams and the Center to manage external presentations and coordinate Center-hosted events. Candidates should have experience seamlessly managing the logistics of concurrent events.

General Notes:

This position reports functionally and administratively to the State Relations Manager. Applicants from underrepresented groups are encouraged to apply. We are committed to building an inclusive and diverse environment to continue to build a strong and equitable prenatal-to-3 system of care. Visa sponsorship is unavailable for this position. Candidates must be local to the Nashville area. This position is eligible for a hybrid work schedule that includes both remote and in-office work. This position is a 12-month term appointment beginning upon date of hire.

The primary responsibilities of the position include:

Project and event coordination:

• Support Policy Impact Center-hosted webinar and event/meeting planning, including: 

• Keeping all event logistics including date, time, location, audience, content, and need for/management of printed materials on track with detailed event planning timelines and checklists

• Providing virtual and on-site support including supporting the creation and execution of the run of show for both virtual and in-person events; serving as on-site lead for all in-person events and meetings; coordinating panelists and tech rehearsals for virtual events; serving as point of contact for attendees at virtual events; coordinating printing and shipping of materials as needed)

• Serve as point of contact through clear, responsive, and professional communication with external partners requesting presentations, collecting necessary details and timelines to share with Center staff 

• Share informed recommendations to Center staff for site planning and logistics including event location and space needs, and coordinating catering selections, materials, printing, technology and AV, and décor, and other related needs 

• Communicate and coordina