Senior Administrative Assistant

This position is based in our Waltham, MA office and will report to and provide support to the Senior Vice President and General Manager, Psychiatry/Addiction Business Unit as well as their leadership team.  

Alkermes has adopted a hybrid working environment to support and meet the needs of employees and this role will operate in a flexible environment with 60% of time in the office and 40% from home.

We are seeking an ambitious, conscientious individual comfortable working in a fast-paced and dynamic environment while maintaining the highest degree of confidentiality in the execution of the following:

Responsibilities include, but are not limited to: 

• Calendar management for senior leaders of the team; at times will make independent decisions regarding scheduling
• Manage travel arrangements while adhering to Alkermes’ travel policy
• Coordinates timely submission of expense reports 
• Plan and support on and off-site event planning, including liaising with the Corporate Meetings Group, communicating budget constraints, and collaborating with department stakeholders 
• Meeting schedule support, including scheduling, catering, AV or Web-Ex set-up, and room set-up for collaboration meetings
• Manage all aspects of conference attendance registration, travel, pre-attendance prep meetings
• Maintain, file and retrieve organizational documents, records, reports, and organizational charts 
• Collaborate with other functions to initiate CDAs and/or Consulting Agreements 
• Manage the signatory process to obtaining signatures from senior leadership as needed 
• Prepare and edit meeting agendas, minutes, and presentation slides

Basic Qualifications: Education & Experience Requirements: 

• Associate or Bachelor (preferred) degree in a relevant field
• 7+ years executive administrative experience

Preferred Qualifications: Knowledge & Skills: 

• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and Teams
• Experience with MS Teams; SharePoint and Visio org charting preferred
• Ability to learn and adapt to evolving technologies
• Maintain a positive attitude, with the ability to problem-solve 
• Ability to work under pressure while remaining flexible, proactive, resourceful and efficient 
• Excellent written and verbal communication skills 
• Strong organization skills and attention to detail is a must 
• Ability to interact with all levels of staff in a fast-paced environment 
• Ability to maintain highest degree of confidentiality and discretion 
• Ability to prioritize and manage multiple projects 

The annual base salary for this position ranges from $73,000 to $85,000.  In addition, this position is eligible for an annual performance pay bonus.  Exact compensation may vary based on skills, training, knowledge, and experience. Alkermes offers a competitive benefits package.  Additional details can be found on our careers website: www.alkermes.com/careers#working-here

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Why join Team Alkermes?

Alkermes applies its decades of deep neuroscience expertise to develop medicines designed to help people living with complex and difficult-to-treat psychiatric and neurological disorders. A global biopharmaceutical company, headquartered in Ireland with U.S. locations in Massachusetts and Ohio, we seek to make a meaningful difference in the way people manage their diseases. We have a portfolio of proprietary commercial products for the treatment of alcohol dependence, opioid dependence, schizophrenia, bipolar I disorder and narcolepsy, and a pipeline of clinical and preclinical candidates in development for various psychiatric and neurological disorders.

We are proud to have been recognized as an employer of choice by many national organizations. In 2024 and 2025, we were certified as a Great Place to Work in the U.S. and named one of Massachusetts’ Top Places to Work by the Boston Globe, a Best Place to Work in Greater Cincinnati by the Cincinnati Business Courier and recognized as a Best Place to Work in BioPharma by Fortune Magazine. 

Alkermes, Inc. is an equal employment opportunity employer and does not discriminate against any qualified applicant or employee because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender expression and identity, disability, genetic information, veteran status, military status, application for military service or any other characteristic protected by local, state or federal law.  Alkermes also complies with all work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA.  Alkermes is an E-Verify employer.