Buyer (All Tiers)

Job Overview

Performs administrative duties related to the procurement of commodities and services County wide in a centralized procurement office.

Salary

$51,313 - $80,017

Ideal Candidate

The ideal candidate work requires the exercise of initiative and independent judgment with advanced analytical work with or without the help of technology to understand, analyze and provide solutions with regard to the structure, policies, processes and operations of an organization, project or program, to achieve the desired goals. 

Core Competencies

• Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

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Duties and Responsibilities

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all the activities described below.

• Analyze price, financial reports, and other information to determine reasonableness of price. 
• Assists internal/external customers with the County eProcurement platform.
• Assists the organization in discussions with suppliers. 
• Assists with formulating and drafting bid or purchasing specifications for a wide range of commodities and services. 
• Builds pricing tables and questionnaires in the County eProcurement platform to ensure successful procurements.
• Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability in County procurements.
• Facilitates the entire procurement process that results in the acquisition of a variety of commodities and services to fulfill the requirements of County agencies and departments.
• Identifies potential vendors, using various sources, to ensure adequate competition.
• Initiates or assists more senior staff to evaluate suppliers based on price, quality, and delivery speed. 
• Manages the County eProcurement platform using designated processes so that the department dashboard depicts an accurate representation of the procurement projects and contract administration. 
• Monitor, manage, and respond to bidder/proposer questions to be transparent to all vendors. 
• Performs a comprehensive responsiveness check for each low bidder and all proposers prior to engaging the requesting department for review or evaluation committee review. 
• Performs a thorough review of department specifications to ensure verbiage is open and nonrestrictive to obtain effective competition. 
• Provides recommendations and suggestions for contractual compliance.
• Prepares award recommendations in compliance with agency policy; and issues purchase orders. 
• Prepares purchase orders, agreements, contract extensions, change orders, revisions and modifications, and other similar documents.
• Provides staff and technical support to higher level staff as necessary or requested.
• Provides support to customers for the purpose of identifying and solving potential or actual problems concerning procurement-related matters.
• Research product market/services and determine proper procurement method specific to each requested purchase.
• Reviews intake requests, requisitions, agreements, purchase orders and reports for accuracy, completeness, and compliance with agency policies submitted by requesting department and agency employees managing contracts.
• Writes professional letters as required for multiple scenarios. 
• Performs other related duties as required.

 

Duties and Responsibilities

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the