Administrative Assistant

Competitive Pay / full-time, quicker benefits!

 

Perks of Pratt?

·  Insurance benefits within ONE MONTH of hire

·  Upon Hire: Paid holidays

 

Job Type: Full-time

Benefits:

·  401(k)

·  401(k) matching

·  Dental insurance

·  Disability insurance

·  Employee assistance program

·  Flexible spending account

·  Health insurance

·  Health savings account

·  Life insurance

·  Paid time off

·  Parental leave

·  Vision insurance

 

POSITION TITLE: Administrative Assistant

LOCATION: Tulsa, OK

REPORTS TO: General Manager

 

Summary

 

Duties and Responsibilities

 

Billing

A/R - Emails, Calls, update SAP, work with credit managers, SA Exceptions & Unearned discount (research and contact customer), submit invoices into select customer portals

A/P - Submit Invoices, research discrepancies, create PO's for invoices that do not have a PO associated with it (utilities, Fed Ex small pkg, etc.), Statements, credits

GR/IR Coding

Tooling Requests - Create Invoices for tooling requests – Scan into folder (day created)

Customer Complaints – Pull credit through billing – email copy of credit to customer – scan complaint into folder in CONV-Tulsa.Accounting

Credit Reference Requests

Manual billing (OK Filter, etc.)

COI Requests

Sales Tax Exempt Certificate Requests

Customer Complaints Tracker

Supplier Complaints Tracker

Customer Set Up or revisions

Supplier Set Up or revisions

On Boarding New Employee

Employee Assistance (non-HR Issues)

HR Documentation & Filing

E-Verify Maintenance

Deposit Checks that we receive here

Check Requests

Order Lunch (month end) and Plant Luncheons

Tonnage Report Request from Republic (month end)

Pull Open PO Report (month end)

Spare Parts Verification (Month end) 

 

Education/ experience:

High school diploma or equivalent

 

Preferred candidates have:

Experience in a manufacturing environment

 

Technical skills required:

Application knowledge of computer data entry

Application knowledge of products and production processes

Proficient in word and excel

 

LANGUAGE SKILLS

Strong communication skills. 

 

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, and volume. 

 

REASONING ABILITY

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

 

PHYSICAL DEMANDS

Employee is regularly required to walk and talk and hear, stand, and sit.  Vision requirements include:  close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

WORK ENVIRONMENT

While performing the duties of this job in the plant, the employee is exposed to wet and/or humid conditions, moving mechanical parts, and fumes or airborne particles.  The noise level in the plant work environment is usually loud.

 

Skills needed for advancement include:

Excellent customer service and organizational skills

Basic knowledge of corrugated manufacturing processes or willingness to learn

Understanding of office procedures

Job-related math skills

Communication skills

Ability to make sound judgments

 

Leadership skills required:

Superior time management

Ability to help others  quickly and efficiently

Crisis management; great emotional control

Qualifications

Pratt Industries is America's 5th largest paper and packaging company with more than 10,000 highly skilled green collar employees dedicated to the environment and sustainability. Pratt Industries is one of the largest corrugated packaging companies in America, with sophisticated manufacturing facilities in more than twenty states. The company operates several of the most modern, cost effective paper mills in the country, as well as a series of sheet and