Administrative Assistant - Ochsner West Bank Administration - Full Time

We've made a lot of progress since opening the doors in 1942, but one thing has never changed - our commitment to serve, heal, lead, educate, and innovate.  We believe that every award earned, every record broken and every patient helped is because of the dedicated employees who fill our hallways. 

At Ochsner, whether you work with patients every day or support those who do, you are making a difference and that matters.  Come make a difference at Ochsner Health and discover your future today! 

This job performs a variety of clerical tasks such as typing, filing, sorting, photocopying, composing correspondence, maintaining calendars, booking travel, submitting expense reports, creating documents such as memos, coordinating projects, handling meeting arrangements, typing minutes from meetings, handling customer relations, and ordering supplies. Acts as the point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person/group. Manages projects, organizes events such as lunches, tracks all physician vacation and meeting requests, and processes all physician reimbursements.

Education

Required - High school diploma or equivalent.

Work Experience

Required - 5 years of relevant experience.
Preferred - Related transaction processing experience in a healthcare setting.

Knowledge Skills and Abilities (KSAs)

• Knowledge of business management principles including operations, finance, audit, personnel, and resource management.

• Proficiency in using computers, software, and web-based applications.

• Effective verbal and written communication skills and ability to present information clearly and professionally to varying levels of individuals throughout the patient care process.

• Strong organizational skills and time management skills.

• Ability to travel throughout and between facilities.

Job Duties

• Organize employee engagement activities year round

• Support Nursing Directors

• Active participant of the Employee Experience Committee

• Flexible work schedule

• Back up support to Executive office

• Willing to cross train other assistants

• Provides general administrative support for the department and/or specific managers/directors within the department.

• Establishes and maintains good rapport and cooperative working relationships with representatives/vendors from external companies, co-workers, personnel from other departments, senior management personnel and physicians throughout the facility.

• Schedules and coordinates meetings and travel.

• Manages special projects for the department.

• Types and composes routine correspondence accurately, timely, and in the appropriate format.

• Develops and manages the department’s detailed service assignment schedule for staff physicians.

• Performs other related duties as required.

 
The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.

This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.
The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
 

Physical and Environmental Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable indi