Sr Administrative Assistant - Radiation Oncology

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Radiation Oncology

Job Summary:

Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance.

Department Summary:

We provide multidisciplinary, state of the art therapy that utilizes techniques such as stereotactic radiosurgery, intensity modulated radiotherapy (IMRT), three dimensional treatment planning, brachytherapy, and intraoperative radiation therapy at five convenient locations. We are dedicated to improving treatment outcomes of all diseases treated with radiation and to finding new medical uses of radiation. Related to these goals is the education of graduate students, post-doctoral students and residents who will enter the field of radiation medicine including the allied field of Medical Physics.
Our team provides state-of-the-art anti-cancer therapy for patients through the use of new technology and continuous review of patient treatment outcome. We will continue to evaluate and improve the therapeutic effects of radiation from five fronts:

1. Basic science research to identify new biological modifiers and therapeutic
targets.
2. Interaction with industry (pharmaceutical, imaging and radiotherapy) to
validate the efficacy of new therapeutic tools.
3. Medical physics research to improve the accuracy, precision and methods
of radiotherapy delivery.
4. Clinical research to study the benefits of new therapy treatments in
patients.
5. Development of new radiotherapy facilities throughout the region to provide
the best care for all patients.

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KEY RESPONSIBILITIES
• Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
• Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
• Compiles data, analyzes information and summarizes findings in support of an area.
• Prepares reports and other documentation as requested.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.
• Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
• Data Analysis (Intermediate): The ability to analyze data in an accurate manner.
• Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achie