Studio Sample Coordinator

Who We Are:

Being naked is the #1 most sustainable option. We're #2.

Since 2009, we've been on a mission to bring sustainable fashion to everyone. Named one of Fast Company’s Brands That Matter and winning a Best Carbon Footprint award, we have big goals like being Climate Positive by 2025, Circular by 2030, and pushing the whole industry forward along the way. Our work has gotten love in Drapers and Sourcing Journal, and TIME wrote about how great our CEO, Hali Borenstein, is. Basically, we're saving the Earth and looking damn good doing it.

We're a global brand with 50+ stores (and counting) around the world, and our own sustainable factory in LA. We innovate across categories like accessories, swimwear, and sleepwear, and we reach millions of people with campaigns like this, this and this. 

None of this work is possible without the incredible people behind it. We're a mission-based company that invests in an inclusive culture, so we can innovate together and ensure everyone has the space to grow, thrive, and belong.

And starting right now, we want to do all that with you.

Work Location/ Schedule: Onsite at our HQ in Vernon, Los Angeles

The Role: Studio Sample Coordinator

Reformation is seeking a Studio Sample Coordinator to manage, track, and organize all product samples across seasons and categories. This role supports design, production, and merchandising by maintaining accurate inventory, ensuring timely sample flow, and coordinating distribution for photoshoots.

What You’ll Do:

• Track, manage, and organize all incoming and outgoing samples for multiple collections
• Maintain an orderly and clearly labeled sample room for easy access and inventory accuracy
• Coordinate with design, production, and merchandising teams on sample requests and delivery timing
• Prepare and organize samples for fittings, photoshoots, line reviews, and showroom presentations
• Communicate with vendors and factories regarding sample ETAs, updates, and approvals
• Manage sample shipping logistics for both internal teams and external partners
• Update and maintain tracking tools, spreadsheets, and PLM systems
• Support product development with style data entry and organization as needed
• Assist with seasonal transitions and maintain the sample archive

What You’ll Need:

• 1–3 years of experience in sample coordination, product development, or apparel production
• Strong organizational, multitasking, and time-management skills
• Proficiency in Microsoft Excel, Outlook, and PLM/ERP systems
• Excellent communication skills with consistent follow-up
• Ability to lift and move sample boxes (up to 25 lbs)
• Detail-oriented, dependable, and able to work both independently and as part of a team
• Exceptionally organized with strong attention to detail and reliable follow-through
• Proactive and solutions-driven, with the ability to anticipate needs and work under tight deadlines