OPS Instructional Materials and Library Media Staff Assistant

Position Location:  This position is required to be in-person in Tallahassee, FL.

Part-Time Position:  20 hours per week 

Organizational Unit
The Institute for School-Community Partnerships, Integrated Services, and Child Mental Health and Educational Policy (ISCP), which is part of the College of Education, envisions that all schools in the state of Florida and nationally will have the capacity to provide a safe, effective, and efficient environment to continuously improve the academic, social, and emotional growth of all students and to actively engage families and communities in education. The ISCP’s nearly $23 million budget is derived from grants from federal, state, and private sources. It is the mission of the ISCP to implement and evaluate research-based and innovative practices in school and community settings. This is accomplished through (a) training, technical assistance, and support to key partners; (b) community-engaged research and program evaluation to inform key partners’ decision making; (c) the development of research and evidence-based documents, tools, and resources to support implementation and evaluation activities; and (d) supporting the infrastructure and capacity of key partners to implement and evaluate federal and state educational policy.

Position Summary
This position is located within the Office of Instructional Materials and Library Media (OIMLM), part of the Bureau of Standards and Instructional Support (BSIS) at the Florida Department of Education (FDOE). It resides in the K-12 Division of Public Schools (DPS) and reports directly to the Director of Instructional Materials and Library Media.  The OPS Instructional Materials Staff Assistant will support the review and recommendation of instructional materials in accordance with FDOE procedures. This role involves close collaboration with other DPS bureaus, internal FDOE programs, and external stakeholders to oversee the instructional materials adoption process.
 

The OPS Instructional Materials Staff Assistant will lead efforts to improve processes, promote best practices, and support the statewide adoption and alignment of K–12 instructional materials with state academic standards.  This position is grant funded.

Special Requirements:  This position is required to be in-person in Tallahassee, FL.

Provides technical support to the public, school districts, and instructional materials publishers, specifically related to adoption cycles, navigation of the Florida Instructional Materials (FLIM) portal, and compliance with required reporting procedures. Demonstrates adaptability by responding effectively to changes in processes and embracing new methods and procedures. 

Provides support to FDOE staff by editing documents, ensuring accessibility compliance, and coordinating the review and approval process. Document types include standard adoption materials, such as Publisher Timelines, Checklists, and Specifications, as well as formal memorandums. 

Supports FDOE full-time staff in developing reports, conducting data analyses, and creating evaluation tools to inform BSIS and FDOE leadership. This role requires demonstrated knowledge of grant processes and the ability to provide technical and strategic support for grant-related activities. 

Supports full-time staff within the Office of Instructional Materials and Library Media (OIMLM) by coordinating meetings with publishers, school districts, and other external stakeholders to facilitate collaboration and resource planning. 

Performs other duties as assigned.

NOTE:  This position is required to be in-person in Tallahassee, FL.

Minimum Qualifications:  Associate degree and/or 3 years of related experience

Preferred Qualifications:  Degree / 5 years of related experience

 

Requirement:  Criminal History Background Check - Level 1

Requirement:  Criminal History Background Check - Level 2

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds o