Database Manager

Girard College is a full-scholarship boarding school in Philadelphia, PA, serving students in grades 1–12 from families with limited financial resources. The College provides a rigorous academic program, enrichment opportunities, and a supportive residential community, fostering growth and preparing students for success in higher education and life. The school is committed to advancing diversity, equity, inclusion, and belonging, and seeks team members who share that commitment.

Position Summary

The Database Manager is responsible for managing and enhancing Girard College’s Student Information System (Infinite Campus) and related data systems to ensure accuracy, consistency, and operational efficiency. This position serves as the lead for data integrity, reporting, and system configuration, supporting faculty, staff, administrators, students, and parents. The Database Manager collaborates across departments, provides training, builds custom reports and modules, and ensures that technology solutions align with Girard’s mission and operational needs.

Primary Responsibilities

• Serve as the lead administrator for Infinite Campus and integrated databases, maintaining data integrity across all systems.
• Build, configure, and maintain custom reports, modules, forms, and queries to support school operations.
• Develop, deliver, and update training for staff, administrators, parents, and students on database tools and processes.
• Audit data regularly to ensure accuracy; resolve anomalies and discrepancies promptly.
• Manage student scheduling, rostering, and yearly calendar rollover processes for Elementary, Middle, and High School.
• Oversee data integration between Infinite Campus and third-party systems such as Magnus Health, Clever, Paycom, and HelloID.
• Respond to and resolve HelpDesk tickets, including gradebook troubleshooting, transcript management, and account permissions.
• Collaborate with leadership and IT to implement system enhancements, new modules, and operational improvements.
• Prepare and deliver recurring reports (attendance, grades, behavior) for academic leadership and Student Success teams.
• Support family engagement by creating and distributing interactive forms and Welcome Packets, and assisting with parent portal access.

Qualifications

• Bachelor’s degree in Information Systems, Education Technology, or related field (or equivalent experience).
• Proven experience managing a student information system (Infinite Campus preferred) or similar enterprise database.
• Advanced Excel skills and familiarity with data reporting tools.
• Strong analytical, problem-solving, and troubleshooting skills.
• Ability to train diverse user groups and adapt content to audience needs.
• Commitment to Diversity, Equity, Inclusion, and Belonging (DEIB) and comfort engaging in related conversations.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.

Core Competencies

• Commitment to Girard College’s mission and values.
• Collaborative team player with excellent communication skills.
• Receptive to feedback and committed to continuous professional growth.
• Attention to detail with a high standard for data accuracy.